How to Save Outlook Emails to Hard Drive with Attachments?
The process to save all outlook emails to hard drive is useful for creating backups. In addition, users often have to backup Outlook emails for professional reasons or to follow companies’ retention policies. You may also have different reasons to archive Outlook emails to hard drive.
There is something about Microsoft Outlook: the need to unify everything and store it in one major PST file that only it can get to. There might be favorable circumstances to this way to deal with your email, contacts, errands, and schedule, yet you realize what can happen when you set up your resources in one place.
That is why it bodes well to move duplicates of your significant Outlook documents to folders that live external to the Office framework. Saving messages and other information to local storage is generally simple, regardless of whether you move them each in turn or in bulk.
What Are Major Reasons to Archive Outlook Emails to Hard Drive?
Read the main reasons why users want to save Outlook emails to hard drive with attachments.
Data Backup: The importance of data backup is beyond description. To save the Outlook database from any information misfortune or information erasure, clients frequently need to download all Outlook emails with attachments to hard drive.
Information Sharing: Users who need to share mass Outlook messages may simply have to back up the computer and afterward move to the recipient. To download Outlook emails to hard drive with attachments is the right choice.
To Migrate Data: Users who are changing to another machine need to move their information from the old PC to a brand new one. These clients must save multiple emails from Outlook to a hard drive for information transformation.
Restore Outlook: Professionals prefer to backup Outlook emails to hard drive with attachments and all crucial data. This is helpful when your Outlook crashes and stops working due to a virus attack or other reasons. Then users can restore Outlook emails from backup to avoid data loss.
How to Save Outlook Emails to Hard Drive Manually?
Here we will show you 3 manual methods to archive Outlook emails to hard drive with attachments. We will learn how to download all Outlook emails with attachments to hard drives in PST, MSG, and PDF file formats. If you want to save your data standard and accessible file formats, then you can easily save Outlook emails as PDFs in Outlook. If you are going to use the Outlook email client for a long time, then you can save Outlook emails as MSG and PST formats, that are only accessible with Outlook.
#1 Method: How to Download All Outlook Emails with Attachments to Hard Drive
- Open Outlook and click on the “File” tab.
- Then, hit the “Open & Export” >> “Import/Export“.
- Now select “Export to a file” and click Next.
- Next, choose “Outlook Data File (.PST) ” option.
- Select required Outlook folders that you want to save.
- Choose a needed location by taping on Browse.
- Press “Finish” to save emails from Outlook to hard drive.
Note: This technique is suitable to save Outlook emails to hard drive with attachments in a local drive in PST (Personal Storage Table) without losing a bit of data.
#2 Method: Save Outlook Emails to Hard Drive [MSG]
For Single Message
- Launch MS Outlook and open an email message.
- Then, choose File >> Save As option.
- Set your hard drive as the destination path.
- Choose Save as type: Outlook Message Format – Unicode.
- Click Save to download Outlook email with attachments.
For Multiple Messages
- Open your Outlook and choose a folder.
- Press Ctrl + A to select all emails within a folder.
- Drag selected emails and drop them on a hard drive.
- Outlook emails with attachments downloaded in MSGs.
Note: This is the most reliable way to save Outlook emails to hard drive in MSG (Outlook Message) format.
#3 Method: Export Outlook Emails to Hard Drive [PDF]
- Start Outlook and open a specific email.
- Next, select File and then choose Print.
- Then, select Microsoft Print to PDF as Printer.
- Tap Print and choose local drive as destination path.
- Click Save to export Outlook emails to hard drive.
Note: If you want to print Outlook emails then this is advisable to backup Outlook emails to hard drive in PDF (Portable Document Format).
What Are the Drawbacks of Manual Methods?
- Only the first manual method permits to save all Outlook emails to hard drive in PST format.
- The second manual approach is capable to export single and multiple Outlook emails with attachments within a specific folder only.
- The third manual way allows us to transfer Outlook emails to hard drives one by one, so it seems time-consuming.
- MS Outlook should be in proper running condition to perform above mentioned manual techniques.
Pro Method to Save Outlook Emails to Hard Drive
You can organize and safeguard your Outlook messages by preserving them forever on your machine. How is it achievable? Well, use the automated software BitRecover PST File Converter. This tool can easily save Outlook emails to hard drive with attachments.
The primary advantage of the utilization of this tool is that everything can be saved from an Outlook account (emails, tasks, notes) with a single action. Download the free trial version of this software. It allows users to load multiple PST files and preview entire data items from the loaded PST file(s).
How to Save Emails from Outlook to Hard Drive?
- Launch the tool, you’ll see the starting screen carrying the instructions.
- Then, choose configured Outlook mailbox data or manually select Outlook files/ folders from the database.
- Thereafter, choose email folders that you wish to save from Outlook with attachments.
- The tool provides various saving options. Wisely choose a desired file saving type.
- Then, pick a required file naming option for saving the output.
- After this, browse a destination path and hit Convert to start the process.
- The process to save Outlook emails to hard drive ends with a completion message.
How Is Software Better Than Manual Approaches?
- This tool is authorized to save all Outlook emails to hard drive from all configured profiles and folders.
- It comes with a variety of saving options like PST, MSG, EML, EMLX, MBOX, PDF, DOC, RTF, XPS, and many others.
- The software provides to various advanced filters so you can save Outlook email to local drive by date, subject, sender, and receiver.
- This utility offers multiple renaming options to manage resultant emails and documents.
- It has a separate option to export Outlook contacts to vCard as well as CSV formats with proper information.
Final Words
Save Outlook emails to hard drives with attachments has become a need of hour. Not only you can appropriately manage your emails but also then you will have a backup strategy during times of corruption issues. In this informative guide, we have explained the best possible methods (both for Windows and Mac OS) to archive Outlook emails to a hard drive with attachments. In terms of user productivity and email security – this tool is relatively easy to carry out.
Questions with Expert Replies
Q 1: How to archive Outlook emails to hard drive?
Scroll to the above article, this blog post explains the top 4 ways to save Outlook emails to hard drive in PST, MSG, and PDF formats.
Q 2: I am unable to start my Outlook, can I still perform manual tasks?
No, Outlook should be in working condition to copy Outlook emails to hard drive. You can use software that works without Outlook.
Q 3: How to download all Outlook emails with attachments?
By using the above pro utility you can save Outlook emails with attachments. But if you only need to download attachments from Outlook emails you can use the Outlook attachment extractor tool.
