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How to Save Emails from Outlook 365 to Hard Drive or SSD?

  author
Rollins Duke   
Published: December 8th, 2024 • 6 Min Read

Outlook 365 is a popular email service offered by Microsoft that comes as a piece of Office 365 plans. Beforehand, it used to be known as OWA or Outlook Web Access / App. Since it is a piece of Office 365, its information is likewise put away in the cloud. Presently, if clients need to get the information from Microsoft 365, they need to have a duplicate of it on their computer. Henceforth, the question arises, “how to save emails from Outlook 365 to hard drive.”

Several M365 users want to save Office 365 emails to Hard Drives or SSD Disks. This is helpful in all the terms that we will discuss in the upcoming section. This blog post explains the complete detailed information for resolving the all below-mentioned queries.

  • How to save emails from Outlook Office 365 to hard drive?
  • How to save Office 365 emails to SSD and HDD drives?
Table of Contents Hide
  1. Why Do Users Save Office 365 Emails to Hard Drive?
  2. #1 Method: Automated Method to Save Outlook 365 Emails to Hard Drive
  3. #2 Method: Complete It Using Outlook Desktop Edition
  4. #3 Method: Save Office 365 Emails to SSD Drive Manually
  5. Frequently Asked Questions
  6. Conclusion

Why Do Users Save Office 365 Emails to Hard Drive?

  • Outlook 365 stores its data on Microsoft’s cloud server, but users don’t know the end point of data. Hence, many working professionals and organizations prefer to save Outlook 365 emails to hard drives.
  • If someone wants to cancel the Office 365 subscription plan, export all Office 365 data (emails, contacts, and calendars) to external SSD or HDD drives for future needs.
  • To keep a backup of important emails and use them in the future when needed.
  • Download Office 365 emails to hard drive also helps in managing the labels and sub-labels of Outlook.
  • It also makes sharing the crucial Outlook email data effortless and quick.

#1 Method: Automated Method to Save Outlook 365 Emails to Hard Drive

Microsoft 365 emails are significant for business and any information leakage while the offline export task will make you suffer a lot. Thus, individuals pick Microsoft Office 365 Backup Software to save all emails from Outlook 365 to Hard Drive with attachments. This software specifically fits enterprise-level users who want to save Office 365 emails to SSD / HDD.

Other than saving full mailbox data, users can also save selective Office 365 emails to local pc hard drive by using this software. It works well for all Microsoft 365 subscription plans and is compatible with all Windows OS and Mac OS devices. For a secure and smooth export of emails, choose this utility.

Pro Steps to Download Office 365 Emails to Hard Drive

The quick, easy, and reliable steps to archive Outlook 365 emails to hard drive using the expert suggested Outlook emails downloader are as follows: 

  1. Run the tool on your pc and fill in the Office 365 email address in the specified field.
    enter office 365 credentials
  2. Fill in the password of your Microsoft 365 account and press Sign In.
    office 365 password
  3. Thereafter, it will start adding O365 emails into the software GUI.
    loading office 365 folders
  4. Use front checkboxes for selecting required Outlook 365 folders.
    select required office 365 folders
  5. Now pick a saving option according to your choice from 30+ options.
    choose saving option
  6. After that, apply advanced filter options to save selective Office 365 emails to SSD drives.
    advance filters
  7. Browse a destination path to store resultant data using the Change button.
    save office 365 emails to hard drive
  8. Click on Backup to save all emails from Outlook 365 to hard drive.
    how to save emails from outlook 365 to hard drive
  9. The downloading Office 365 emails process has been completed successfully.
    save outlook 365 emails to hard drive
  10. At last, it will automatically open the destination path, and get output data now.
    resultant data

#2 Method: Using Outlook Desktop Edition

Another very popular answer to How to Export Outlook 365 Mailbox to Local Storage is by using Outlook Desktop Edition.  It is a standard manual approach that works with the installation of Outlook on your computer. With this strategy, you can save emails from Outlook 365 to Hard Drive as a PST file. The steps to use this method are as follows:

  1. Firstly, configure your Office 365 account in desktop Outlook.
  2. From that point forward, hit on File >> Open and Export >> Import and Export.
  3. Choose Export to a File >> Outlook data file (.pst) alternatives in Import and Export Wizard.
  4. Then, pick the ideal email folder to export Office 365 emails to PST format. If necessary, enable the Include subfolders box.
  5. Set up a target saving path inside the hard drive on the following page by tapping on Browse.
  6. Lastly, hit on the Finish tab with the saving process.

Limitations: If you opt for this choice to save Outlook 365 emails to hard drive, you cannot get to it without Outlook establishment. It empowers you to peruse messages at one spot just, not whenever, anyplace.

#3 Method: Save Office 365 Emails to SSD Drive Manually

Thus, you can likewise save emails from Outlook Office 365 to hard drive by saving them in HTML format. Follow these guidelines.

  1. Firstly, sign in to the Outlook 365 account.
  2. Then, choose and open the Outlook 365 mailbox. At that point, pick the message to view.
  3. Thereafter, hit on the File >> Save As option and a box will show up.
  4. Now, choose the destination location. Simultaneously, add a name for the document and choose HTML as the Save as Type.
  5. Snap-on the Save button to complete the saving process. You need to rehash any remaining messages.

Limitations: One of the greatest limits of the above manual technique is that you need to go through 5 stages for a message. This technique is simply pertinent to certain messages. It is time taking and energy-devouring process. What is more, a major NO to bulk saves emails from Outlook 365 to Hard Drive.

Frequently Asked Questions

Q 1: Can I save only inbox Outlook 365 to hard drive with attachments?

A: Yes, you can save any email folder from Outlook 365 account to hard drive including attachments.

Q 2: Does the software permit bulk save emails from Outlook 365 to SSDs?

A: Yes, it allows bulk save Outlook 365 emails to SSDs (Solid state drives).

Q 3: Is it compatible with all versions of Windows OS and Mac OS?

A: Yes, it supports all versions of Microsoft Windows OS and Mac OS. Thus, all Windows Computers and MacBook users can use it.

Conclusion

In this blog, we have explained how to archive emails in Outlook 365 to local drive or solid-state drive. We have described both manual and automated ways for the same. We suggest you choose the automated method because it will not lead to data loss. Also, the application is free from any bugs or errors. Now, try the free demo version to save the top 25 data items from Office 365 to hard drive. In order to remove file limitations, please grab the license keys of the product.