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How to Restore Gmail Emails from Backup? 2025 Solutions

  Mark Regan
Mark Regan
Published: April 9th, 2025 • 5 Min Read

Hello Folks, are you struggling with the problem to restore Gmail emails from Backup. Today with in this step-by-step guide we will cover all the tested solutions to overcome your problem that works in 2025. Gmail is a famous cloud-based email service offered by Google where is your data is stored on Google server.

Users often use Google Takeout service to archive Gmail emails to local drive. However, there are also possibility that users might require to access Gmail backup emails in their Google account. Therefore, users many times required to recover Gmail account from backup.

Table of Contents
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  1. Why Users Need to Restore Gmail Emails from Backup?
  2. DIY Solutions to Restore Gmail Account from Backup without Data Loss
  3. Expert Solution to Restore Gmail Emails from Backup
  4. Conclusion

Why Users Need to Restore Gmail Emails from Backup?     

Accidental Deletion: There are several situations when users delete important email unintendedly. However, if you cannot restore them from the trash folders. Then, after 30 days accidentally deleted Gmail emails will get automatically. Therefore, after 30 days the only option available is to recover Gmail emails data from backup.

Reviewing Past Business Documents: Old emails contain crucial business information like contacts, project discussions, market survey, etc. Therefore, to recover old emails in Gmail account. Users often require to know the detailed procedure to selectively recover Gmail email from backup data.

Access old backup for data migration: If you are planning to switch your Gmail platform to some other service provider. Then you might require to preview your Gmail backup data for filtration purposes. Here, users often need to restore Gmail account data from backup.

Gmail email corruption due to malware/viruses: Malware or Viruses attacks might corrupt your Gmail/emails completely or partially. Here backup plays an important role to keep data state back to before attack state.

DIY Solutions to Restore Gmail Account from Backup without Data Loss

Method 1: Recover from Trash or Bin (within 30 days)

  1. Login to Gmail Account.
  2. Click on trash or bin option.
  3. Enable emails to restore.
  4. Click move to Inbox or choose desired folder.

Note: Gmail will automatically permanently delete trash or bin folder emails after 30 days. Ensure to restore Gmail emails from backup.

Method 2: Restore Via Google Takeout Archive Using Betterbird

  1. Download Betterbird email client on your PC.
  2. Next, configure your Gmail account in Betterbird using Add Account option.
  3. Now, search for ImportExportNG Tools and click on Add button.
  4. After that, go to the Local Folder and right-click and choose ImportExportNG Tools.
  5. Thereafter, choose import MBOX file and select Gmail data to open.
  6. Finally, drag and drop the inserted Gmail backup data to configured Gmail account.

Challenges of Manual Solutions

Time Consuming: Restoring large amount of data from Gmail backup using the DIY techniques like Betterbird might be complex and time-consuming. Especially if required to restore large amount of data from backup. Then searching sorting and importing might be a very lengthy and complex task.

Technical Complexity: For non-tech background user, it might be complex to configure Gmail and addons in Betterbird. Users should have the proper understanding IMAP settings port number and all to go with the manual solution to restore Gmail emails from backup.

Risk of Data Duplication: There is always a risk of data corruption while using DIY approach to restore Gmail account. Your critical Gmail backup data might get corrupted during the import process. Therefore, experts never suggest to go with such DIY techniques. Especially while handling critical information.

Expert Solution to Restore Gmail Emails from Backup

If you are looking for an expert solution to overcome your Gmail account restore problem using backup. Then you give a try to BitRecover Cloud Backup and Restore Wizard. This is all in one solution that can help users to restore Gmail account from backup files or other email service providers. Users can experience the trial version of the solution to check out the out of the box functionality of the tested solution. Now, let us discover how to use this utility for Gmail emails recovery from backup.

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How to Restore Gmail Account from Backup? Step-by-Step Guide

  1. First, download the latest version of the solution from official site.
  2. Now, follow the on-screen steps to install the tested solution.
  3. Next, choose the source of the backup data from the list.
    choose backup source
  4. After that, enable the email folders required to restore in Gmail.
    enable email folders for recovery
  5. Thereafter, choose the saving option as Gmail from the drop-down list.
    choose Gmail saving option
  6. Then, go to filter settings to selectively restore Gmail emails from backup.
    add filter settings
  7. Finally, enter the Restore option to start the Gmail email recovery process from backup data.
    restore Gmail emails from backup

Concluding Thoughts

In conclusion of the above blog on the topic of how to restore Gmail emails from backup. We have started our discussion by understating the reason to restore Gmail account using backup data. Thereafter, we have seen the two manual approaches to recover one using the Bin and trash option. Second using the Betterbird email client.

However, these DIY approaches have many challenges and not best suited to handle critical backup data for restoration. Therefore, we have discussed the expert tested solution to overcome the problem. Finally, we have seen the working steps of the solution to recover Gmail account from backup.