How to Import PST to Apple Mail? Complete Guide

Rollins Duke
Published: September 18th, 2024 • 9 Min Read

Overview: If you have a lot of emails in Outlook (PST file) and want to use them in Apple Mail on your Mac or other Apple device, you need to know how to move or convert those emails so that Apple Mail can read and display them. In this blog post, we are going to learn how to convert PST to Apple Mail in simple steps so let’s start the blog.

Transferring contacts, email messages, and other data from a Microsoft Outlook Personal Table (.pst) file into Apple Mail is known as the process to “import PST to Apple Mail.” When moving from a Windows-based email client (like Outlook) to a Mac-based one (like Apple Mail), this is common practice. Now, here we an outline of the tasks involved given below:

Outlook PST File: Outlook data, such as emails, contacts, calendar events, and tasks, are stored in a.pst file.
Apple Mail: A well-liked email program for iOS and macOS platforms.
Procedure for Imports: Usually, the.pst file needs to be converted into an Apple Mail-compatible format (MBOX). The converted file can then be imported into Apple Mail, where it will be arranged into folders and mailboxes just like it was in Outlook.

However, there are other ways to do this, such as by manual techniques, third-party software, or built-in tools. The particular steps may change depending on the devices and techniques you select. So read this blog till the end to know each and every technique in simple steps.

Why Convert PST to Apple Mail?

The following are possible reasons for needing to import PST to Apple Mail:

Switching Platforms: You must move your email data to an email program like Apple Mail that is compatible with Macs if you are switching from Windows-based computers to Macs.
Data Preservation: By converting your PST file, you can be sure that your contacts, emails, and other important data will be kept safe and available on the new platform.
Centralized Management: It is simpler to keep everything organized in one location with Apple Mail’s one interface for managing your calendar, contacts, and email.
Integration with the Apple Ecosystem: Syncing your email data across several devices is made simple by Apple Mail’s seamless integration with other Apple services, such as iCloud.
Access to Apple Mail Features: You can use all of Apple Mail’s capabilities and features, including intelligent search, configurable rules, and interaction with other Apple programs, by converting your PST file.

In overall, anyone switching from Outlook to a Mac-based email client or just trying to organize their email properly must convert PST to Mac Mail.

How to Import PST to Apple Mail in Bulk? For Professional Users

Are you looking for easy and rapid software to convert Outlook PST to Apple Mail? BitRecover PST to MBOX Converter will help you to complete the process effortlessly. Download and run PST to Mac Mail Converter on your Mac or Windows machine. After that, users prefer to use it to import PST to Apple Mail. You can follow these three main steps for this task as given below.

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Simple Steps to Import Outlook PST to Apple Mail

Stage 1: Convert Outlook PST to Apple Mail Compatible File Format

Launch Outlook PST to Mac Mail Converter on your computer. Choose one option from Select Files or Select Folders for uploading Outlook PST (Personal Storage Table) files.
Thereafter, you can see PST folders in the software GUI in the file explorer view. Select the required email/contact/calendar folders and hit on the Next button.
Select MBOX from the drop-down list of saving options.
After that, press the Browse icon to choose a specific destination path to store the resultant data.
Click on the Next button to start the email conversion process and wait for completion.
After completion of the task, the destination path will be automatically run. Get the mailbox file now.

Stage 2: Import the Resultant MBOX File into Apple Mail

First, launch the Apple Mail app on your Mac.
Next, click “File” at the top left.
Then, select “Import Mailboxes.”
After that, select “Other.”
After that, select “Files in MBOX format.”
Finally, locate your MBOX file click on it, and “Continue.”
Now, Apple Mail will import the emails.
Lastly, verify the imported emails in a new folder.

After these steps, you can easily import PST to Apple Mail. First, the software converts your Outlook emails into a format that Apple Mail can read. Then, you import this new MBOX file into Apple Mail, where you’ll find all your emails organized in a new folder.

Why Pro Outlook PST to Apple Mail Converter?

Complete Email Import: All of your emails, attachments, and metadata (To, Cc, Bcc, From, Subject, Date, Time, and Year) are imported into Apple Mail by the software from PST files.
Operates with Various PST Files: It is compatible with both new and old PST files from Microsoft Outlook versions (2021, 2019, 2016, etc.).
No Outlook Required: You can use your computer without having Outlook installed. To function, the software just needs the PST files.
Transfers Calendar Events and Contacts: All of your calendar events and contacts can be transferred, intact, from PST to Apple Mail.
Preserves Folder Structure: The program automatically preserves the same folder structure from your PST files in Apple Mail, keeping everything organized.

Manual Methods to Convert PST to Apple Mail For Individual Users

Stage 1: Import PST into Outlook For Mac

First, find and open the Outlook app on your MacBook.
Next, click on the “File” menu at the top of the screen.
Now, select the “Import” option from the menu.
Select the “Outlook for Windows archive file (.pst)” option.
Click “Continue” and use the file explorer to locate the PST file you want to import.
After that, click “Import” to begin the process.
Lastly, once the import is complete, you should see your data in Outlook for Mac. Click “Finish” to close the import window.

Stage 2: Convert PST to MBOX File

Turn on your MacBook and open the Outlook application.
Open Outlook for Mac and locate the PST file you recently imported. You should find it in the data folder of Outlook.
Use your mouse to click and hold the PST file. The exported MBOX files can then be saved to your desktop or another location by dragging it there.
Outlook will automatically convert the PST file to MBOX file format when you drag and drop it.

Stage 3: Import the MBOX File to Apple Mail

First, launch Apple Mail.
Then, select File > Mailbox Import.
Choose Files in MBOX format (Apple Mail can frequently handle MBOX files, even when they are not strictly MBOX).
After that, find the Outlook Message Item File you made, then pick them.
Then, click Next and adhere to the on-screen instructions.

This method gives a quick and easy way to import PST to Apple Mail compatible format for easier import into Apple Mail.

Reasons Not to Use Manual PST to Apple Mail Conversion Methods

For smaller or more complicated conversions, you might prefer to consider about using automated tools instead of the above-mentioned manual approaches. There are a few reasons for this:

Time-Consuming: The manual procedure involves multiple steps, including importing into Outlook for Mac, exporting to MBOX format, and then importing into Apple Mail. It may take a while to do this, especially with large PST files.
Error-Prone: Manual processes make it more likely that someone will make a mistake and choose the incorrect option or unintentionally erase data.
Limited Functionality: Advanced functionality like filtering, selective exporting, and handling intricate PST structures might not be available with manual approaches.
Compatibility Problems: When importing PST files into Apple Mail, particularly for older or corrupted PST files, and when converting PST to Mac Mail supported format.
Lack of Support: You might not have as many choices for assistance if issues arise throughout the manual process.
Inefficiency: Manual techniques can be time-consuming and laborious when dealing with big PST files or frequent conversions.

Therefore, for a more effective, dependable, and feature-rich experience, experts frequently advise using professional PST to Apple Mail conversion solutions. These software applications can manage large files, automate the process, and offer better support when required.

Frequently Asked Questions

Q 1: How to Import PST to Apple Mail?

A: Users can easily move emails from Outlook to Apple Mail by following these simple steps.

Run PST to Apple Mail Converter
Convert PST to Apple Mail format as described above
Move resultant data in a Mac computer, using a pen drive
Choose to convert Mailboxes… options and complete the procedure

Q 2: Why do users need to move Outlook to Apple Mail?

A: Nowadays, professionals in the IT field consider accessing an email client the best source of communication. So, when a user switches jobs and starts using Apple Mail, they need to convert all their email data from Outlook to Apple Mail.

Q 3: Does it maintain attachments while transferring PST files to Apple Mail?

A: Yes, this product maintains all email attachments and other components during transferring PST to Mac Mail.

Q 4: Can I import my old PST file to Apple Mail?

A: Yes, it supports both ANSI and Unicode PST files so users can easily convert old PST files to Apple Mail. It supports PST files of MS Outlook 2021, 2019, 2016, 2013, 2010, 2007, 2003, 2002, etc.

Q 5: Does it allow to move of large-sized PST files to Apple Mail?

A: Yes, there is no size limitation and it is lab-tested software with large-size PST files so don’t worry.

Q 6: Can I export contacts from Outlook to Apple Mail using this product?

A: Yes, it is suitable to export contacts from Outlook to Apple Mail as it has a separate option for Outlook PST contacts.

Concluding Words

In this blog post, we have learned a comprehensive guide on how to import PST to Apple Mail. We have explained both manual and automated methods and discussed the reasons for conversion also addressed common questions at the end of the blog. By following the steps outlined in this article, you can easly transfer your Outlook data to Apple Mail and enjoy a smooth transition between platforms. Whether you’re a professional user or an individual the right method for you will depend on your specific needs and preferences.