How to Solve Outlook Slow to Receive Emails?

  

Rollins Duke   
Published: August 27th, 2024 • 4 Min Read

If your Outlook is slow to receive emails and you are searching for some solution to fix the problem of Outlook delay for receiving emails, you are at the right page.

We are all aware of the fact that Microsoft Outlook is one of the most liked email clients to exchange emails. It has some peculiar features that entice people from all over the world to choose it over other email clients. However, sometimes, they work slowly because the size of the mailbox increases. As a result, it takes a lot of time to receive and send emails. Apart from this, there could be many reasons that make Outlook slow to load emails.

Stay with this blog till the end to solve the query about fixing the error of slow sending/receiving emails in Outlook 2013, 2016, and 2019.

Factors behind Outlook Slow to Retrieve Emails

This is a technical issue. When you get an email in your inbox, Outlook will save it to the PST file automatically. Hence, if you are getting emails for an extended period of time, it is likely that Outlook is receiving emails more slowly. Therefore, in order to determine the problem, you should search for the “writing to the PST” section.

If your PST file is oversized, corrupted, the process of downloading emails in the PST file takes time. Secondly, if your Internet connection is bad and slow, it takes time to receive incoming emails in Outlook.

Manual Way to Solve “Delayed Outlook Emails to Send and Receive”

Sometimes, your Outlook takes more time to download emails in the Inbox. You can follow this method to solve “Outlook slow to receive emails” manually.

# Examine Hard Drive bad Area

There is a possibility that your hard drive has formed some bad sectors, because of which the PST files stored in them got affected. Because of this, MS Outlook is running slowly to receive exchange emails.

You have an option to check it manually using the Check Disk command.

1. Open the Command Prompt application.
2. Enter CHKDSK/r command. It helps you to check and repair hard drive errors. After this, move forward and restart your computer. Then, open MS Outlook. To check whether your Outlook is working properly or not you can send few emails through your account.

# Fragment your Hard Drive

Here, we have to use fragmentation process in disk. Sometimes, we have some kind of files in which data is written, read, updated, and resized regularly and it is not possible for us to consider them for a long time. This is the reason of the PST file getting fragmented because of which Outlook gets slow to load emails and attachments.

So, you need to defragment your hard drive. Simply type ‘defrag’ in the search bar and hit on Defragment and Optimize Drives. Choose Drive where you saved the PST file and then press ‘optimize’.

# Compress your Outlook PST

Another reason for your Outlook to run slow can be the large size of your PST. You can compress the size of the PST using the simple steps given below.

1. Open Microsoft Outlook profile in your system.
2. Click on file tab >> Account Settings.
3. Next press on data file >> select the PST file >> settings.
4. Finally, click on the Compact.

Drawback of the Manual Methods

All manual methods are quite time consuming. Moreover, you require to have adequate technical knowledge to execute manual solutions, else you risk losing your data.

Final Words

In this blog, we have explained the reasons and solutions to resolve the issue of Outlook slow to receive emails. We mentioned every reason why Outlook delays downloading emails. In the above section, we have explained both manual and professional methods. I suggest you to go with the professional solution as it will easily solve the problem of Outlook slow to retrieve email without any kind of interference or imposing any size limit.