How to Move Outlook Folders from One Account to Another?

Mark Regan
Published: April 7th, 2025 • 6 Min Read

As we know Microsoft Outlook is a widely used email application catering to both individuals and organizations. People can easily use and manage emails, calendars, tasks, contacts and it integrates well with the complete Microsoft ecosystem, making it a prime choice for people. However, many people look to move Outlook folders from one account to another for multiple reasons like switching to a new Outlook account, organizational needs etc. Not many people are aware of the methods to transfer Outlook emails to another outlook account, hence we are here to help them with the best test and trial methods. Let’s dive in to explore free and professional methods to migrate emails from one Outlook to another.

Why Move Outlook Folders from One Account to Another?

There can be multiple factors for which people need to transfer Outlook emails to another Outlook account. Let’s discover all of them!

Sometimes people need to switch their personal Outlook email account to a business Outlook email account for which it requires them to migrate emails from one outlook to another.
A lot of people use multiple Outlook email accounts for different businesses and need to merge it into one Outlook account to manage it from one place.
In today’s time cyberattacks and phishing has become a common issue. To prevent such incidents people, move outlook folders from one account to another to create a safe backup of their crucial data.
Outlook offers limited storage of 15 GB and people may run out of it. So they might transfer folders from one email account to another in order to free up some space.
Many times, different organizations merge into one and need to migrate emails from one Outlook to another to have a centralized email system.
Often people need to switch to an upgraded Outlook account to enjoy advanced features, customization and more storage for which they transfer outlook folders from old email account to new account.

Transfer Outlook Emails to Another Outlook Account Manually

Under manual method comes two parts following which users can migrate emails from one Outlook to another. Let’s dive in!

Part 1: Export Outlook Emails

Firstly, open Outlook application from which you need to move folders.
Next, go to the email folders you need to export.
Now, go to the File option and click Open & Export and then select Import/Export option.
Then, select the Export option and further choose Select Export to a file and click Next.
Now, choose Outlook Data File (.pst) and click Next.
Next, check the folders and subfolders you want to transfer to another Outlook account and press the Next button.
Finally, choose the destination path and click the Finish button.

Part 2: Import Outlook Emails

Firstly, open the Outlook application you want to transfer your emails into.
Next, go to Files, then to Open & Export and now click on the Import/Export option.
Now, choose Import from the file and press the Next button.
Finally, select the files from the saved location and import it to your Outlook application.

Challenges of Manual Method

One of the biggest challenges a user faces is that the overall migration process is lengthy and takes a long time to finish in case of numerous Outlook files.
The manual method doesn’t necessarily transfer complete data unless explicitly chosen like contacts, calendars, tasks etc, and sometimes loses metadata during the process.
A user may experience loss of email folder hierarchy or email formatting as original as the manual method doesn’t promise to keep the data intact.
The manual set up does not provide advanced search or filter options for users to migrate Outlook files as per date range, subject, email address, etc.
There can be a possibility of email duplicity during the import process, and users may struggle to delete the duplicate emails manually afterwards.
For users with multiple email accounts, the migration process can become repetitive and lengthy.
Users need to have technical expertise to move emails from one Outlook account to another. In case of any human error, they may face data corruption or data loss.

Automated Software to Migrate Emails from One Account to Another

In the above section, we discussed the various drawbacks that a user experiences while migrating email folders from one Outlook account to another. To ease the overall transfer process for our audience we have developed an advanced tool to beat all the manual challenges. The BitRecover PST Converter Wizard is a powerful technology that allows to move outlook folders from one account to another in bulk at one go. The advanced tool offers an option to automatically configure Outlook email to the software panel so users can directly add files and folders to convert it to PST format. The tool facilitates the complete transfer of Outlook emails to another Outlook account with complete data safely and securely.

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Quick Steps to Transfer Outlook Emails to Another Outlook Account:

Firstly, download and run the tool on your P.C.
Next, select the option Convert Configured Outlook Mailbox data and click Next.
Then, choose Select Files or Select Folders from the Outlook.
Now, choose PST as saving format from the list of options.
Finally, select the destination path and click Next to export PST files from Outlook.

Note: Once your Outlook emails are exported to PST files, you need to import the same to another Outlook account. Follow the Part 2: Import Outlook Emails method mentioned above under the heading “Transfer Outlook Emails to Another Outlook Account Manually” transfer Outlook folders.

Exclusive Features of the Software

The tool automatically configures Outlook email applications so it’s convenient for users to directly choose email files and folders from the software panel itself.
The tool facilitates the complete transfer of email data including attachments, inline images, contacts and calendars and even metadata like subject, CC, BCC, Date and Time, etc.
The tool maintains overall folder hierarchy and formatting as original during and after the migration process.
The converter software offers the file naming option so users can easily manage and organize their email data.
It provides advanced search and filter options for users to select specific emails based on criteria like date range, email address, subject, etc.
The highly safe and secure tool protects the confidentiality of user’s email data without uploading it on the server and instead processing it locally.

Conclusion

As we come to an end, we hope our users are able to understand the reasons for which people need to move outlook folders from one account to another Outlook account. While we provided a comprehensive guide to our audience, we also gave an insight on the major challenges one has to experience during the migration process. As a solution, we suggested our users with the ground-breaking software to facilitate the quick and smooth transfer process.