Move Exchange Mailbox to Another Database – Expert Guide
Published: December 30th, 2024 • 6 Min Read
Are you looking forward to move Exchange mailbox to another database? Whether you are performing this task to optimize your server or migrating from on-premise to a cloud environment and vice versa. This technical guide will cover exactly what you need. Within this digital column, we uncover a detailed walk-through of the most reliable solutions. To transfer Exchange mailbox to another database. We will discuss both the manual and automated techniques to overcome your conundrum. Targeting from beginner to advanced this guide will cover all the necessary information to complete the task.
User Need to Transfer Exchange Mailbox to Another Database
Organizational Restructuring: There are situations when two organizations merge and need to consolidate their email databases according to the new organizational structure. In such instances, mailboxes must always be moved from one database to another exchange server.
Disaster Recovery: It is most expertly suggested to keep mailbox data always in the secondary database to mitigate the risk of any disaster. Suppose an organization has some corrupted blocks in its primary database. Moving the mailbox to another database ensures users experience minimal disruption.
For Backup and Archiving: There are several legal and compliance requirements for organizations when they are required to move Exchange mailbox to another database. For example, legal firms need to keep the backup of client communication for five years.
Best 3 Ways to Move Exchange Mailbox to Another Database
In this blog section, we are going to discuss the best 3 techniques to move exchange mailbox to another database. Before, venturing into these methods ensure that you have an active internet connection. Secondly, ensure that you have all the necessary admin level credentials to get the transfer task completed.
| Methods | Technical Knowledge | Difficulty | Effectiveness |
| Exchange Admin Center (EAC) Approach | High | High | Moderate |
| Exchange Management Shell (EMS) Approach | High | High | Moderate |
| Automated Technique | Low | Low | High |
#1 Move User Mailbox to Another Exchange Database with EAC
- Initially, sign in to the Exchange Admin Center (EAC) using admin credentials.
- Next, go to the recipients tab and click on the migration tab.
- Then, click the + button and select Move to different database.
- After that, click on the + button and add the user you want to move to another database.
- Thereafter, click on the Next button and enter the new migration batch name.
- Now, enable the mailboxes option to move primary mailbox and the archival mailbox if one exists.
- Then, click on Browse, select the destination database, and enter the bad item limit accordingly.
- Next, click on the Next button and select the authoritative body to who the report needs to be sent when the batch is completed.
- Finally, go to the mailboxes tab and click on the refresh button to check Exchange move mailbox to different database.
#2 Transfer Exchange Mailbox from One Database to Another Using EMS
- First, run Exchange Management Shell (EMS) as administrator on your local desktop.
- Next, run the command [Get-Mailbox -Identity “MailboxName”] to get details of the mailbox you need to move.
- Then, run the command [Get-MailboxStatistics -Identity “MailboxName” | Format-List Database] to verify the current database of the mailbox.
- After that, run the command [New-MoveRequest -Identity “MailboxName” -TargetDatabase “TargetDatabaseName”] to move the mailbox to the desired database.
- Now, to check the status of the move request you can run the command as [Get-MoveRequest -Identity “MailboxName” | Get-MoveRequestStatistics].
- Next, clear the move request when the transfer of mailbox to another database is completed by running the command [Remove-MoveRequest -Identity “MailboxName”].
- Finally, you can run the command as [Get-Mailbox -Identity “MailboxName” | Format-List Database] to verify the exchange move mailbox to another database.
Transfer Exchange Mailbox to Another Database Using Expert Solution
If you are a novice user and searching for a more non-technical approach that is completely automated. For such instances, you can use the BitRecover Email Backup Tool as the expert-recommended utility to seamlessly move Exchange mailbox to another database or account. This advanced utility offers several filter settings to selectively move exchange mailbox from one account to another. To have a detailed walk-through of the working of this expert solution please go through the below-mentioned working steps.
#3 How to Move Exchange Mailbox to Another Database Expertly?
- Initially, download and launch the suggested utility on your local desktop.
- Next, select the email source as an Exchange server or Hosted Exchange Server.
- Then, enter the server credentials for the targeted mailbox account you need to move.
- Now, enable the mailbox folder you need to transfer and click on the Next button.
- After that, choose the saving option as Exchange server or Hosted Exchange Server.
- Now, enable the filter setting accordingly and enter the credentials for the destination database mailbox account.
- Finally, click on the backup button and wait for the process to transfer exchange mailbox to another database to complete.
Pro Tips to Hassle-Free Move Exchange Mailbox to Different Database
Plan the Migration During Off-Peak Hours: It is recommended by experts to plan the move of the mailbox from one database to another during the off-peak hours.
Set a Bad Item Limit: If you are going with the manual technique it is suggested to set the bad item limit on the move process for a minimal loss of data.
Utilize Real-Time Monitoring: It is recommended to utilize the commands and user interface to keenly monitor the moving process of mailboxes.
Consider Expert Assistance: If you are a novice user then you can go for email migration services from some expert brand like BitRecover. We have a completely in-house developed utility suite to facilitate the moving process.
To Wrap Up
In conclusion, in the blog on the topic of how to move Exchange mailbox to another database we have successfully uncovered the best 3 techniques. Initially, we have seen the common need of users to transfer exchange mailbox from one database to another. Thereafter we have seen the three manual approaches to complete the task. First, we have seen the Exchange Admin Centre (EAC) approach. Next, we seen the Exchange management shell techniques (EMS). Finally, we have seen the automated utility approach with the detailed working guide.