How to Migrate Email from Office 365 to G Suite?
Microsoft 365 and Google Workspace both are very helpful in improving business communication, productivity and collaboration. But, many organizations are switching to G Suite for more advantage. Why is that and how you can also move your data. All the questions related to the Office 365 to G Suite migration will be explained in this article. So, buckle up and read the guide to the end.
Microsoft Office 365 is a popular cloud-based email platform, offering useful productivity tools like Teams, Word, Excel, OneDrive, etc. It is very useful in any organization’s activities, as it provides many advanced functions and features to enhance communication with advanced security measures.
On the other hand, G Suite is also a cloud computing service introduced by Google. Where you can take the advantage of Google products, real-time collaboration features, and more affordable than the Office 365. Which is why, many users are migrating their Microsoft 365 data to Google Workspace.
Recommended: Best Ways to Migrate Office 365 Account to Another Account
Benefits of Moving Office 365 to Google Workspace
Although both provide excellent functions, G Suite is much better than Microsoft 365. Below are the reasons to support this statement.
- Platform Versatility and Portability: G Suite is much leaner than O365, and is worked for improved portability. It works on a browser and needs no installation. There is no trade-off in the client experience while getting to it from either a desktop or cell phone. Furthermore, it becomes easier to switch between individual and work accounts.
- Quicker speed for remote access: The other benefit of G Suite is its fast speed even with moderate connectivity. In other words, this feature is of great help to remote users.
- Costing for enterprise plans: Compared to Microsoft 365 enterprise plans, Google Workspace plans are much more affordable and pocket friendly. Hence, many organizations want to migrate Office 365 emails to Google Workspace for reducing overall server costs per user.
- First choice for startups: Most startups prefer to choose Google Workspace for fulfilling their email requirements. Because Google Workspace works like Gmail and most users are aware of it. Hence, they can use Google Workspace without extra training and technical knowledge.
This is why many of us prefer Google Workspace over Microsoft 365. So, if you also want Office 365 to G Suite migration. Then, we have found several methods from the internet that will help you to move your data. We will explain each method in detail. So, properly follow them.
Preparations Before Migrating Office 365 Data to G Suite
Before you go through the methods, there are some precautions you must follow. By doing this, the process of transferring would be easy and error-free. Here are the prerequisites.
- First, Check your current Office 365 account. Select the emails, contact or calendar you want to migrate and check the details of your account.
- Choose an appropriate G Suite plan. Make sure that your Google Workspace has enough storage space to save the data.
- Inform to other users of your migration. Take the permissions of your Admin to migrate your data.
- Backup your valuable data. Use Office 365 Email Backup Tool to create a copy of your data. So, if anything happens, you at least have the data.
- Delete unnecessary or duplicate data from your inbox. This way, it will speed up the migration process and make your inbox clutter free.
When you have checked all the above prerequisites. You can now use the methods that we have mentioned below.
Transfer Microsoft Office 365 to G Suite Manually
This method is lengthy because of the multiple steps, but it is free of cost. In this, we first, create a new Google Workspace account and ready your Microsoft 365 account. After that migrate your data and lastly update your domain MX records. So, the process is divided into three phases.
- Create New G Suite Account and Ready your Office 365 account
- Migrate your data
- Update Domain MX Records
In the next sections, we are going to explain these phases with proper steps.
Phase 1: Create New G Suite Account & Ready Office 365 Account
- In your Google account, go to the Admin page.
- Sign in as an Admin and add your domain.
- Verify your domain, then create the email accounts of all users with the same Office 365 usernames.
- Then, go to Office 365 and log in as Admin.
- Go to the Exchange Admin Center, click the Users.
- Select the Mailboxes and then Open a user. Choose Manage email apps and click IMAP.
- Use the Two-Factor authentication to create app passwords. This password you are going to use to connect your account.
Phase 2: Migrate Office 365 Account to G Suite
- In your Google Admin Console, click on Data Migration.
- Select the Set up Data Migration button.
- Choose Microsoft Office 365 as a source. Then, select the IMAP.
- Enter the email address of the user by clicking Add User or Bulk migrate the user.
- Set the Date range, then choose the data type.
- Now, you have to match your Office 365 emails to your new Google Workspace accounts.
- Enter the correct Google details for each user.
- Lastly, click on the Start button.
Google will start migrating your data from Microsoft 365. Wait till it completes. Once it is done, go to the last phase of the method.
Phase 3: Update MX Records
- Go to your Domain Provider.
- Choose Google mail server from the MX records.
- This way your new upcoming emails will directly go to Gmail instead of Outlook.
Drawbacks of Manual Method
The above-mentioned technique is free of cost, but it also has so many issues. Which we will explain below.
- It is a time-consuming and lengthy process to migrate email from Office 365 to G Suite.
- You need technical knowledge about these two platforms., hence non-technical users may face problems while attempting this approach.
- There are chances of data loss, if you make one mistake during the process.
Hence, while it migrates your data free, there are chances of missing some of the data. Therefore, it is better to use a professional software that directly moves your data.
Export Office 365 Data to G Suite using Automated Tool
BitRecover Office 365 Converter Tool is the software you can use to migrate your data. It is simple to use, users just need to enter their current login credentials for O365 and Google Workspace accounts. The tool allows you to transfer from Office 365 to G suite without facing any data breach issues. One of the best things about this tool is that you can migrate emails from Office 365 to Google Workspace with the same folder hierarchy.
The Office 365 to Google Workspace migration tool is highly recommended software by IT experts. Because of its user-friendly interface and advanced technology. To know how the software exports the data, follow the steps.
Steps for Office 365 to G Suite Migration
- Run the tool Tool and enter the O365 admin email address and press the Login button. Don’t forget to click I am Admin option.
- Securely Sign In to your Microsoft 365 cloud account using account login credentials.
- Choose G Suite as a saving option to continue.
- Check the Use Batch Mode option checkbox for the batch move from Office 365 to G Suite.
- Now, this is the time to set advanced filters to migrate O365 to G Suite by date range, email addresses, and email subject.
- As we are going with a single-user account, fill the account credentials like Email Address and App Password.
- Click the Backup button to start Office 365 to Google Workspace migration process.
Extraordinary Features of the Automated Tool
- It allows you to migrate Office 365 to Google Workspace including primary, shared, and in-place archive mailboxes.
- The tool is compatible to migrate emails from all folders like inbox, sent items, drafts, etc.
- You can easily perform bulk migration with this software.
- It has the capability of moving emails from Office 365 in a selective manner.
- The software retains the original folder hierarchy while transferring your account.
- This application gives the benefit of a free version for trial to migrate email from Office 365 to G Suite.
Frequently Asked Questions
Ques 1: What is the difference between G Suite and Office 365?
Ans: G Suite is developed by Google and Office 365 by Microsoft.
Ques 2: What is the Google version of Microsoft Office suite?
Ans: G Suite or Google Workspace is the Google version of Microsoft Office 365.
Ques 3: Which is cheaper, Google Workspace or Microsoft 365?
Ans: By comparing the prices of G Suite with Office 365, G Suite is much more affordable than Microsoft Office 365.
Concluding Words
In this blog, we have explained how you can migrate Office 365 to G Suite. Here, we provide benefits of transferring your data. Then, explain the two methods. First is free but you may have issues because it is a manual option. But, the professional Office 365 to G Suite migration will greatly help. As you can quickly and securely transfer your data.