How to Import PST File to Excel Using Free Methods
Published: November 11th, 2024 • 7 Min Read
Recently a lot of users are trying to import PST file to Excel and they have some relevant reasons behind the same. Thus, PST is the default file-saving option of Microsoft Outlook and is one of the most popular extensions that professionals use. However, it does not support every email client which leads to users’ inconveniences and forces them to convert PST file to Excel.
Apart from these reasons, having your crucial PST data in a tabular form also boosts efficiency, productivity, and easy management. So, to help you extract Emails from PST to Excel, we made this complete guide covering each and every aspect of this topic.
Reasons to Import PST File to Excel
MS Excel is a professional platform that helps in easy database management which is not the case with PST files. Besides this, the other major reasons to convert PST file to Excel are mentioned below:
- Excel makes accounting and tracking finance easier.
- Helps in the easy retrieval of specific data such as subjects, dates, email IDs, etc.
- Represents the data in a more formal and structured way.
- Summarizes the email database and creates infographics for better understanding.
- Backup of crucial data and safeguard them from getting lost.
- Allows bulk management of data by sorting, filtering, and editing them.
How to Import PST to Excel File Manually?
There are various manual and professional ways to import PST file to Excel. Thus, to know about each of them in detail, read the below-shared methods and choose the best one according to your requirements.
#1 Save PST to Excel Using Outlook
Microsoft Outlook is one of the popular email clients that save data in PST file format. Thus, to import PST file to Excel manually, the steps are mentioned below:
- First of all, run MS Outlook on your system.
- Once done, click on “File” and then choose the “Open & Export” option.
- Next, select the “Import/Export” option.
- After this, select “Export to a file option” and click on “Next”.
- At this stage, click on the CSV (Comma Separated Values) option and again hit the “Next” button.
- Further, choose the desired PST file that you want to import into Excel and click on “Next”.
- At last, browse the saving location of your resultant file and click on “Save”.
#2 Import PST into Excel Using Excel Insert
Another manual method to extract Emails from PST to Excel is by using the Excel Insert feature only. The steps to use this unique way to download PST to Excel are as follows:
- Open MS Excel on your system and click on the “Insert” option.
- Now, click on the “Text” option present on the left-hand side of the toolbar.
- From the drop-down menu, choose “Object”.
- Once done, click on the “Create from File” option and browse the PST file that you want to convert from PST to CSV.
- At last, click on “Next” and you are done with importing the PST file to Excel.
Limitation of Using Manual Method
The manual method to convert PST to Excel has a lot of limitations and drawbacks which creates inconveniences in efficiency. A glimpse of some of those restrictions is highlighted below:
- You need to install and configure Microsoft Outlook to import PST file to Excel.
- Only converts the PST contacts to Excel and not other databases.
- Creates an encrypted attachment of the data in an Excel spreadsheet.
- Only tech-savvy people can follow their steps appropriately.
- Consumes a lot of time due to the complexity and number of steps.
- Does not offer advanced features to personalize the conversion.
#3 Professional Method to Import PST file to Excel
At this point when you are aware of the manual methods’ complexity and limitations, it is sure that professional solutions such as BitRecover PST Converter Tool can help a lot. This software seamlessly helps in extracting the database including notes, contacts, emails, etc. from PST file and converting them to Excel spreadsheets. In addition to this, it is also loaded with tons of features that bring ease of use and enhance productivity in no time. So, download this toolkit today and explore its trial version to know its worthiness according to your requirements.
How to Convert PST File to Excel?
Using the PST to Excel converter is very easy due to its straightforward interface and tons of features. The quick steps to follow this method to import PST files to Excel are as follows:
- First of all, download the PST to Excel Converter on your PC and click on “Next” after reading the instructions carefully.
- After that, choose an option to configure your Outlook PST files in the software.
- Next, select the labels that you wish to import PST file to Excel.
- Now, choose “CSV” from the file-saving option. You can also change the savings destination.
- Furthermore, choose the desired encoding format.
- Moving forward, click on the “Convert” button to start the conversion process.
- Once the file converts into CSV, go to the “File Explorer” of your system and search for the saved file.
- Further, right click on that CSV file and choose “Open With“.
- At last, select “MS Excel” and you done with saving PST files to Excel.
Prominent Features of Expert Solution
The above-mentioned PST file to Excel converter has lots of benefits and unique features that majorly contribute to enhancing the convenience and productivity of the user. Some of the most prominent features of this tool are as follows:
- Ranging from emails to contacts, this tool exports every PST file to Excel.
- There is no need for technical knowledge and installing Outlook.
- It also imports corrupt PST files into understandable Excel files.
- Has filtration and folder hierarchy features for specific imports.
- Gives a free demo so that users can test the features and functionality seamlessly.
- Compatible with all the versions of Mac OS and Windows.
Conclusion
In this blog, we briefly answered how to import PST file to Excel manually as well as professionally. Hence, choosing the manual methods means time consumption, complex steps, installing and configuring Outlook, etc. whereas the automated solutions bring ease and efficiency to this task. Besides that, choosing the conventional method is preferable only when you want to export the PST contacts to Excel. However, the above shared professional tool works for all the PST files and runs on every system.
FAQs
How to export PST to Excel using a converter?
For this you just need to:
- Install PST to Excel Converter and configure Outlook account.
- Choose the folders to convert and select the file format as CSV.
- Select the saving destination and encoding format.
- Click on “Convert”.
Why am I not able to import PST emails to Excel?
The manual method allows saving PST file to Excel only for contacts. Thus, it is not possible to download OST emails in spreadsheets using the conventional method.
Which is the correct file format to save PST file to Excel?
The right file format to convert PST file into Excel is CSV (comma-separated value). It is one of the professional formats that is supported by Excel and showcases the data in an understandable structure.
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