How to Migrate Emails from Gmail to Office 365 Instantly?

  

Rollins Duke   
Published: June 4th, 2024 • 10 Min Read

Overview: The guide teaches how to migrate emails from Gmail to Office 365 through easy techniques with the help of manual ways and using the most advanced Gmail to Office 365 migration tool to enhance your workflow and achieve this task without facing any trouble. Find out the best ways to transfer emails from Gmail to Office 365 through simple and easy steps.

Overview to Migrate Emails from Gmail to Office 365

We all know how popular Gmail is. Today, almost every person around us has a Gmail email account. From offering a simple and easy user interface to sending and receiving emails from our loved ones, Gmail has become an integral part of our lives. But what when we need to transfer emails from Gmail to Office 365? Is it challenging? and Why does it become necessary sometime? So this is what we will explore today.

Office 365 is a cloud-based subscription service of Microsoft which includes all the Microsoft Office products and technologies. In comparison to Google, Office 365 offers more enhanced features and security to improve the user’s experience. In the corporate environment, Microsoft 365 (formerly Office 365) is a go-to item for business efficiency. Office 365’s strong email foundation is proficient, secure, and dependable.

It’s always good migrating your emails to a more robust, reliable, and advanced platform such as Microsoft 365. Here, we will explain the proper method to execute the process using Gmail to Office 365 migration tool. We promise you that this solution is incredibly easy to work with! Before explaining the steps, first, know why do users prefer to migrate emails from Gmail to Office 365?

How to Migrate Emails from Gmail to Office 365 Manually?

The manual procedure is quite lengthy to transfer emails from Gmail to Office 365:

1st Step: Create An Office 365 Admin Account and Sign up

1. Therefore, when creating Office 365 for the first time, the first account created is the Office 365 admin account.
2. This account is authorized to operate user accounts within the same domain as this one.
3. Subsequently, as you want to use this account for normal usage and make a different account as an admin, you can do so.

2nd Step: Confirm the Domain of Your Office 365

1. To transfer emails from Gmail to Office 365, you need to ensure that the domain associated with the Gmail belonged to you.
2. Get to the Admin center and then click on the button that says ‘Go to setup’.
3. Next, choose the proper domain and then add the users to migrate emails from Gmail to Office 365.
4. DNS has to be set up to complete the process outlined above .

3rd Step: If you are creating a new user, create a User Mailbox and assign the license as per requirement.

Follow these steps to to continue Gmail to Office 365 migration:

1. Some recommendations to be followed before creating the user mailboxes are; It is advisable to check for a license for the users.
2. To accomplish this, you should navigate to the Admin center then click on Users, then click Active users.
3. Decide whether to invite a single user or upload multiple users from the CSV file.
4. Check the validity of the information submitted and grant an appropriate license to a user.

4th Step: Enable a connection between Gmail and Office 365

1. Using exchange, locate the administration center and then navigate to recipients>Migration.
2. Located at the bottom of the screen click on the “+” sign to add a migration endpoint.
3. Select IMAP option and provide the IMAP server settings to migrate emails from Gmail to Office 365.
4. The name of the migration endpoint should be given below.

5th Step: Enumerating the User Mailboxes from the Gmail for the purpose of creating Batches to migrate

1. Open your web browser and navigate to the Google Admin Console, then follow the Users tab.
2. List and compile all the email addresses of the users’ mailboxes that you intend to transfer emails from Gmail to Office 365.
3. The collected addresses and passwords should be stored as records on an Excel sheet and saved as CSV format.

6th Step: Locate the Migration Batch for Gmail to Office 365 Migration

1. To perform these tasks, locate the Admin center and under that, click on Exchange.
2. Here, go to Recipient > Migration and then click on the “+ add migration batch” button.

In this case, follow these steps to migrate emails from Gmail to Office 365:

1. Click Migrate to Exchange Online, and then select IMAP migration.
2. This operation will help in browsing the CSV file that has Gmail mailboxes.
3. Choose the migration target and proceed with the default options.
4. The next step is to assign a name to the migration batch and proceed with the migration process.

7th Step: Update: DNS Record

1. DNS record needs to be changed so that it points to the Office 365 account for mail delivery.
2. This is by accessing the Admin center, then under the Settings tab, click on Domain.
3. Change the MX record to reflect the Office 365 to migrate emails from Gmail to Office 365.
4. After this is done, you will get a message notifying you that the setup of your keyboard is now complete.

Preparation Before You Migrate Gmail Emails to Office 365

After downloading the software, it will ask for your Office 365 account credentials like user name and password. But your regular account password will not work so you need to follow these steps before you migrate emails from Gmail to Office 365:

#1 Enable IMAP Setting

#2 Generate Google App Password

How to Migrate Emails from Gmail to Office 365?

Many users have requested that they don’t want to transfer the required data from the Gmail account to Microsoft 365 manually. The reasons are apparent to catch lengthy & complicated processes, technical assistance, no value to data integrity, and many more.

Firstly, download and install the tool on your Windows & Mac OS computer. The tool is authorized for completing this migration task. It is an excellent software to migrate emails from Gmail to Office 365 in bulk without changing the original folder structure.

Follow these simple steps for the completion of the task.

1. Run Gmail to Office 365 migration tool, enter Gmail account credentials and click on the Login button to continue.
   

   Use Batch Mode – After selecting this option from the software interface, users can migrate emails from multiple Gmail accounts to O365 at once. For using this feature, you need to upload a CSV file having multiple Gmail account credentials.

   

2. Thereafter, you can see all Gmail folders in the software window, select required folders, and choose Office 365 as the saving format to migrate emails from Gmail to Office 365.
3. Enter Microsoft 365 account credentials and choose advance settings accordingly.
   

   It has a separate option to save messages in default folders. After selecting the I am Admin option, you need to provide the Admin account’s login details and choose a desired O365 user account to import Gmail emails to Office 365. If you are using Office 365 in different languages then choose the relevant language accordingly for folder mapping.

   

4. This best tool provides several email filtration options. Using filter options, you can migrate emails from Gmail to Office 365 with date range, email subject, sender, and receiver information.
5. After that, press the Backup button to continue the process.
6. Gmail to Office 365 migration process is running, kindly wait for a while.
7. At last, login to your Microsoft 365 account for previewing the imported email messages in the original folder structure.

Conclusion

You can use manual and advanced approach to migrate emails from Gmail to Office 365. Gmail to Office 365 migration tool is available with a free demo edition in the online marketplace. The free trial version can migrate only 25 emails from each Gmail folder to Microsoft Office 365. Therefore users can check its working process before purchasing the license keys as it works the same as the pro edition. After getting complete satisfaction, grab its license keys at an affordable price and avoid all the limitations to transfer emails from Gmail to Office 365.