How to Export PST from Mac Outlook?
Various professionals who use MacBook, and iMac computers may prefer to export PST from Mac Outlook desktop-based email client. But this is true Mac Outlook doesn’t provide any direct option to export Mac Outlook to PST format. However, by following some expert tips, this is possible in multiple phases.
Microsoft separately launched Outlook for Mac 2021, 2019, 2016, 2011, and 2008 but these clients allow to export data in OLM format. While due to specific requirements, users want to download PST files from Outlook Mac editions. Let’s understand the user requirements to do this task.
Key Reasons to Export Outlook Mac to PST Format
Platform Change: The PST (Personal Storage Table) file is compatible with Windows Outlook editions. Hence, if someone wants to switch their platform from Mac to Windows then he prefers to export PST from Outlook Mac.
Outlook Compatibility: Several users wish to export Mac Outlook to PST format because PST files can be easily imported into both Windows and Mac Outlook versions. Hence, this is the best choice for creating a backup for future uses.
Pro Method to Download PST File from Outlook Mac
Try BitRecover OLM Converter Wizard which is an excellent and highly recommended software to export PST from Mac Outlook. This software is available for both Windows and Mac OS platforms. Also, the tool comes with a free trial version so you can evaluate it by exporting 25 items per folder. Let’s follow the upcoming steps to download PST files from Outlook Mac.
How to Export Mac Outlook to PST File?
You need to complete 2 phases to export Mac Outlook mail to PST format as mentioned below!
Phase1: Export Mac Outlook Data to OLM
- Launch Mac Outlook on your MacBook or iMac.
- Then, select File from the menu and choose the Export option.
- Select required items to export i.e. Mail, Calendar, Contacts, Tasks, and Notes.
- Choose Save As type Outlook for Mac Archive.
- Also, browse a specific destination path and tap Save.
- See your data has been exported message and click the Finish button.
Phase2: Convert OLM to PST File via Software
- Start the recommended software on Mac and Windows.
- Click the Select Files or Select Folders buttons to add OLM files in the software GUI.
- Select the required items that you want to export and click the Next button.
- Thereafter, choose PST as the preferred saving option and pick the destination path.
- Click the Convert button to start exporting PST from Mac Outlook.
Manual Method to Download PST File from Outlook Mac
You need to follow 5 different stages to export Mac Outlook mail to PST format using the manual technique:
Stage1: Export Mac Outlook to OLM Format
- Firstly, start the Mac Outlook client on your computer.
- Click File >> Export option from Mac Outlook.
- Choose what you want to export i.e. Mail, Calendar, Contacts, Tasks, and Notes.
- Select save as type Outlook for Mac Archive.
- Then, browse a specific destination path and hit the Save button.
- Mac Outlook data has been exported successfully, click Finish.
Stage2: Add Gmail Account with Mac Outlook with IMAP
- Run Mac Outlook on your MacBook and select Settings.
- Choose Accounts, then click the Plus (+) button and Add an Account.
- Enter your Gmail email address and press the Continue button.
- Enable the required permissions and select Allow to continue.
- Once your Gmail account added successfully, tap Done to finish.
Stage3: Import OLM File to Gmail Account
- Now in Mac Outlook right click on Gmail profile and select New Folder.
- After that, rename New Folder according to your choice.
- Right-click on Mac Outlook folder and choose Copy Folder option.
- Then, right-click on newly created folder in Gmail profile and copy Mac Outlook folder into it.
- Repeat same steps for copy all Mac Outlook folders into Gmail profile.
- Wait for the completion synchronization process that works with IMAP configure accounts.
Stage4: Configure Same Gmail with Windows Outlook
- Start Windows Outlook on your machine.
- Then, Choose File >> Add Account option.
- Fill your Gmail email address and click Connect.
- Outlook will launch a Gmail sign window to complete oAuth authentication.
- Type your Gmail password, enable permissions, and tap Allow.
- See the Gmail account added successfully and click Done.
- After that, you need to wait for the synchronization process.
Stage5: Export Mac Outlook to PST Format
- Run Windows Outlook on your computer.
- Select File >> Open & Export >> Import/Export.
- Choose Export to a file and then click the Next button.
- Thereafter, select Outlook Data File (.pst), and tap Next.
- Select the required folders to export and hit the Next button.
- Browse a specific location to store the output PST file and click Finish.
- Exporting Mac Outlook to PST process is beginning, please wait until complete.
Professional Vs Manual Methods Comparison
| Features | Professional Method | Manual Method |
| Ease of Use | Easy, with a user-friendly interface | Complex, because it involves multiple stages |
| Time Required | Export PST from Outlook Mac within a few minutes | Download PST file from Outlook Mac within hours and days |
| Technical Skill Level | Minimal, suitable for beginners | Technical knowledge required about IMAP, Account configuration, Synchronization, Import, and Export. |
| Synchronization Needed | No need | Yes required |
| Advance Filter Options | Yes, multiple advanced filters | No, it does not offer advance filters |
| Bulk Export | Yes, supports batch convert Mac Outlook to PST | No, the manual method doesn’t support batch export functionality |
| Cost | 39 USD | Free but labor-intensive |
User’s Queries with Expert Replies!
Q 1: Which one is the best way to export Mac Outlook to PST?
If you can afford 39 USD, then this is advisable to use the above-recommended software to download PST file from Outlook Mac.
Q 2: How much time does a manual method take to complete the synchronization process?
It depends on multiple factors i.e. mailbox size, internet speed, and your computer performance.
Q 3: Does your software allow to export PST from Mac Outlook 2021 version?
Yes, the tool is well suitable for exporting PST from Outlook for Mac 2021, 2019, 2016, 2011, and 2008 editions.
Q 4: Does Mac Outlook have a direct option to save data in PST format?
No, there is no direct option available to convert Mac Outlook mail to PST format.
Conclusion
Above we discussed step by steps detailed information to export PST from Mac Outlook desktop client. We have explained both manual as well as professional techniques to resolve this issue accordingly. The tool seems suitable for both home and business users and also provides 100% accurate output. While manual method is recommended only for technical experts because novice users may lose their crucial data.