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How to Export Outlook Contacts to Word Document?

  author
Rollins Duke   
Published: March 26th, 2024 • 5 Min Read

Various home users and business professionals want to export Outlook contacts to Word documents to fulfill their requirements. If you are looking for a solution to resolve ‘ how to copy contacts from Outlook to Word’ related queries, then you are reading the correct article.

This blog post describes the manual and professional way to export Outlook contacts to Word documents. So, let’s read this blog post and learn both techniques step by step. But before going to the solution first know some possible reasons for copying Outlook contacts to Word.

Table of Content Hide
  1. Why Export Contacts from Outlook to Word Documents?
  2. Quick Steps to Copy Outlook Contacts to Word
  3. Manual Method to Copy Contacts from Outlook to Word
  4. Pro Method to Export Contacts from Outlook to Word
  5. Conclusion

Why Export Contacts from Outlook to Word Documents?

  • Customization: After exporting Outlook contacts to Word documents, users can easily customize contact information and details.
  • Sharing: Some users want to copy contacts from Outlook to Word documents because Word documents are suitable for sharing contact details.
  • Accessibility: Users can easily read Word documents on multiple devices (Computers, Smartphones, Tablets) using various word processors.
  • Save As: Several users utilize Outlook’s built-in ‘Save As’ feature to save Word documents to PDF, XPS, RTF, HTML, DOCM, TXT, and many others.

Quick Steps to Export Outlook Contacts to Word Freely

  1. First, launch Microsoft Word on your machine.
  2. Then, export Outlook contacts to a CSV file.
  3. Double-click on the CSV file and open it in Excel.
  4. After that, open the MS Word program on your PC.
  5. Choose Insert >> Table >> Excel Spreadsheet option.
  6. Copy rows and columns and paste them into the inserted table.

If you understand these steps, then you can copy Outlook contacts to Word document quickly. If you are facing a problem in understanding the mentioned brief steps, then read it continuously. The upcoming section explains the complete steps to resolve this query.

Recommended: Expert Tips to Open OST File without Outlook

How to Copy Contacts from Outlook to Word Manually?

  1. Launch the MS Outlook application and choose the ‘File‘ option.
  2. Then select ‘Open & Export ‘ and choose ‘Import/Export‘.
    Import Export option
  3. Afterward, select ‘Export to a file ‘ and press ‘Next‘.
    Export to a file
  4. Choose ‘Comma Separated Values‘ and tap on the ‘Next‘ button.
    Comma separated values
  5. After that, select the ‘Contacts‘ folder and hit the ‘Next‘.
    Select Contacts folder
  6. Next, click the ‘Browse‘ button and set a specific destination path.
    Browse a location
  7. Now ‘Map Custom Fields‘ and press the ‘Finish‘ button.
    Map custom fields
  8. Exporting contacts from Outlook PST to CSV, wait.
    Export contacts from Outlook to Word
  9. Contacts exported successfully, in CSV format.
    Resultant CSV
  10. Double-click on the CSV file and open it in Excel Sheet.
  11. Run the MS Word program and choose the Insert option.
    Choose insert
  12. Then, choose Table >> Excel Spreadsheet.
    Excel Spreadsheet
  13. A blank Excel Table is inserted in MS Word.
    Excel Table inserted
  14. Copy rows and columns and paste them into inserted Word Table.
    Copy contacts from Outlook to Word

Manual Method Limitations

This is a lengthy and time-consuming process that requires technical knowledge. So, non-technical users may face the problem while copying contacts from Outlook to Word documents. Even MS Outlook should be in proper working condition to utilize this manual approach. Still, if you are a home user then you can try this manual way to copy Outlook contacts to Word, it works successfully.

Pro Method to Export Contacts from Outlook to Word

Outlook PST Converter Tool is the all-in-one solution to resolve thousands of MS Outlook-related issues. This utility provides a separate option to export Outlook contacts to Word documents within a few simple steps. The tool is well-suitable to work with Outlook 2021, 2019, 2016, 2013, 2010, and previous versions.

This automated solution comes with a free demo version so you can just download it for evaluation. After getting complete satisfaction, you can activate it anytime. The free trial version allows you to extract the first 25 contacts from each folder to Word documents. Let’s see and read its working process in the next upcoming section.

How to Export Outlook Contacts to Word Document?

  1. Start the software on your PC and read the conversion instructions.
    Run software
  2. Use the automated option to add Outlook data from the default storage location.
    Add Outlook profile data
  3. Select Contact folders and click the Next button.
    Select Contacts folder
  4. Then choose DOC as a saving option from 30+ choices.
    Export Outlook contacts to Word document
  5. Click Convert to extract Outlook contacts to Word DOC format.

What Is Special in Software?

  • This software also allows you to convert Outlook emails to Word documents with all attachments, and attributes.
  • If your Outlook stopped working, then you can also use this tool to export contacts from Outlook profile data to Word documents.
  • This is an all-in-one software that provides more than 30 saving options, utilized accordingly.
  • The tool creates a separate Word document to store each contact detail separately.

Conclusion

Above we have explained complete detail how to export Outlook contacts to Word documents using manual and automated methods. Being the author of this article, I advise using the manual method for home-based users and the professional method for business users. We have tested both techniques in BitRecover Lab, now your turn.