How to Save Hotmail Email as PDF on Windows & Mac?
Are you still using a Hotmail email account and looking for a reliable way to convert Hotmail email to PDF documents? If your answer is yes, then this blog post is specifically written for you.
This blog post explains 2 tried and tested methods to save Hotmail email to PDF documents one by one and batch on Windows and Mac machines. You can opt for any solution according to your preference.
Before reading the techniques to export Hotmail emails to PDF documents, first know the reasons and requirements for saving emails.
Motive to Convert Hotmail to PDF Format
- Offline Access: PDF documents seem suitable for sharing email so that recipients can read them offline when the internet is not available.
- Need Hard Copies: Sometimes users want to print Hotmail emails on a hard copy for various reasons.
- Need Password Protection: After saving Hotmail emails to PDF format, users can lock PDF files for printing, copying, editing, and opening.
- Accepted for Legal Use: The court, legal agencies, and government agencies accept PDF documents to submit documents and proofs.
- Export Evidence: Forensic investigators, advocates, and lawyers download Hotmail to PDF format to collect digital evidence.
- Universal Compatibility: Users can open and access Adobe PDF documents using different types of devices and operating systems.
- Professional Presentation: PDF documents offer a professional appearance that is useful for presentation for various professional requirements.
Read Similar: Free Ways to Convert Thunderbird Email to PDF
How to Save Hotmail Emails as PDF on Windows & Mac?
There are two trustworthy ways available to do this task i.e. Manual and Automated. The manual method permits saving a Hotmail email as a PDF document at once. The automated method is perfect for batch converting Hotmail email to PDF format.
You can use any technique at your convenience, we have tested both solutions under BitRecover Lab and got appreciated results with 100% accuracy. Both upcoming methods are suitable for Windows and Mac users so just follow the below instructions.
Manual Method to Save Hotmail Email as PDF Free
- Sign in to your Hotmail account and open an email.
- Choose “Print” by clicking on the “Printer” icon.
- Next, press the “Print” button in selected Hotmail email.
- Select “Save as PDF” from the dropdown under “Destination“.
- Next, choose “More Settings” to convert with graphics.
- Enable the Background Graphics option and tap “Save“.
- Browse the destination path and save a Hotmail email as a PDF.
- Open destination path and get the exported PDF file.
What Are Manual Method Drawbacks?
- The manual method allows you to convert Hotmail email to PDF documents one by one.
- If someone wishes to export Hotmail emails to PDF format in bulk, repeat the steps multiple times.
- Sometimes users forget to check the “Background Graphics” option and unfortunately download PDFs without graphics.
- This technique is only suitable for home users who want to export few Hotmail emails to PDF extension.
Automated Tool to Batch Convert Hotmail Email to PDF Format
Outlook.com Backup Software is an excellent and expert-recommended tool that allows you to save Hotmail emails to PDF documents in batches. This is a fully automated Hotmail to PDF Converter that asks only your Hotmail account credentials.
This utility shows all Hotmail folders in the software panel including emails, contacts, and calendars in File Explorer view. Thereafter, our respective clients can choose the required items to export in PDF documents.
Note That: Before transferring your Hotmail emails to PDF, take proactive steps to secure your account. Enable Two-Step Verification and generate an app password to protect your email data from unauthorized access. Get more details here on how to create an App password for Hotmail.
How to Save Hotmail Emails as PDF Using Software?
- Launch Hotmail to PDF Converter on your Windows and Mac computers and enter Email ID to complete the process of Graph API authentication.
- Enter valid Hotmail account Password and click Sign In. Now Access permissions.
- Select required items and folders to convert them into PDFs.
- Enable additional filters to selectively convert Hotmail to PDF.
- Choose PDF as a saving option from 30+ available choices.
- After that, select renaming formatting for resultant PDFs.
- Then, browse the destination folder to store output data and press Backup.
- Save Hotmail emails to PDF process is started, please wait.
- Hotmail to PDF conversion has been completed successfully.
- Lastly, it opens the destination path to get PDFs instantly.
Hotmail to PDF Converter Noteworthy Features
- Convert Hotmail emails to PDF format with attachments, inline images, background graphics, and all items.
- Backup Hotmail emails to hard drive in PDF and other formats such as PST, MSG, EML, MBOX, XPS, DOC, RTF, etc.
- Save Hotmail emails to PDF documents using various email filtration options like date range, sender, receiver, and subject.
- Hotmail to PDF Converter has separate options to extract email address from Hotmail account.
- Select required folders to convert Hotmail to PDF format by maintaining the folder hierarchy and structure.
- Export emails, contacts, and calendars from your Hotmail account to PDF documents with details.
Manual Vs Pro Methods to Export Hotmail Emails to PDF
| Feature | Manual Method | Automated Method |
| Batch Saving | No | Yes |
| Email Filtration | Limited to individual selection | Advanced filters (Sender, receiver, subject, etc.) |
| Saving Option | 30+ with additional data extraction | |
| Conversion Speed | Slow, export one by one | Fast, export all at once |
| System Requirements | Chrome, or any other browser and internet | Windows or Mac PC with internet connectivity |
| Cost | Free | 29 USD |
Questions and Answers
Q 1: How to save Hotmail email as PDF on Mac?
- Sign in to your Hotmail account on Mac Safari browser.
- Open an email tap “Printer” icon and select “Print“.
- After that, choose a destination like “Save as PDF“.
- Select a specific destination to store PDF on Mac machine.
- Press “Save” to save Hotmail email to PDF on Mac.
Q 2: Can I install your Hotmail to PDF Converter on a MacBook?
Yes, you can download Hotmail to PDF Converter for your MacBook. We have put both Windows and Mac download buttons on this webpage.
Q 3: Why are my Hotmail emails saving to PDF without images?
Enable the “Background Graphics” option from “More Settings” to change Hotmail to PDF with inline images.
Conclusion
Above we have explored two best manual and pro methods to save Hotmail email as PDF documents. Also, we have discussed the features and limitations of both explained approaches. All Windows and Mac OS users can follow the steps mentioned above to convert Hotmail email to PDF format.