How to Export Gmail Emails to Excel CSV File? Step-By-Step
Gmail and Excel two biggest platforms for all organizations and they usually need to export Gmail emails to Excel whenever they need to analyze, organize, or archive their inbox data. In the following guide, we have explained the step-by-step process to export Gmail emails to CSV, which is an Excel file format. We have provided multiple manual and straightforward solutions to save you time and effort. So keep reading.
But why export gmail emails to Excel? To understand this, we need to understand a brief of Excel and Gmail. Excel is a powerful spreadsheet software developed by Microsoft to organize, analyze, visualize, and manage data in a tabular form. It supports multiple sheets, formulas, charts, and data manipulation tools.
Excel supports several formats to import data, and CSV is the most common of them. That is why, to import the Gmail email in an Excel sheet, we will first export gmail emails to CSV. Below you can find the benefits of this task and effective ways to do it.
Why Export Gmail Emails to Excel?
- Excel allows users to organize and manage Gmail email data in rows, and columns within a grid of cells.
- Users can sort, filter, and analyze their Gmail email information using the advanced filters of Excel worksheet.
- Export Gmail emails to CSV to create a detailed report by summarizing key email metrics such as sender, data, and content.
- Storing Gmail emails in Excel allows users to back up important communication and make them easily accessible.
- Excel provides, powerful data analysis tools to identify trends and patterns in Gmail emails.
How to Export Gmail Emails to CSV Manually?
Follow the give steps export Gmail emails to Excel:
- Open Gmail in your browser and log in.
- Select the email you want to export as CSV.
- Click the three dots icon and choose “Download message.”
- Open Microsoft Excel and create a new spreadsheet.
- Drag the downloaded EML file into the spreadsheet.
- When prompted, select “Proceed.”
- Save the email as a CSV file.
- Import the resultant file in Excel.
Limitations:
- The process to export Gmail emails to Excel manually can be time-consuming.
- Users need to have technical knowledge to successfully carry out this method.
- The entire procedure must be repeated for each Gmail email.
Export Gmail Emails to Excel Sheet using MS Outlook
- Open Microsoft Outlook and click on “File.”
- Select “Add Account,” choose the manual setup, then select IMAP/POP.
- Enter your Gmail credentials and configure the settings:
- Incoming Mail Server: imap.gmail.com (Port: 993, SSL),
- Outgoing Mail Server: smtp.gmail.com (Port: 465, SSL).
- Click “Add Account” and wait for email synchronization.
- Go to “File” again, choose “Open & Export,” then “Import/Export.”
- Select “Export to a file,” choose “CSV,” select your emails, browse the save path, and click “Finish.”
This way you can export Gmail emails to CSV using Outlook email client. Now you need to import the resultant file into the Excel workbook.
Limitations:
- Configuring Outlook for Gmail via IMAP is complex and time-consuming.
- Two-step verification to export Gmail emails to Excel requires an app-specific password.
- Exporting many emails, especially with attachments, is slow.
- Multiple manual steps are involved, including conversion.
- Direct CSV export isn’t straightforward; intermediate formats may be needed.
Smart Solution to Export Emails from Gmail to Excel CSV Easily
We are here with a foolproof solution to export Gmail emails to Excel files. The name of this solution is BitRecover Gmail Backup Tool. It is an independent solution to collectively export Gmail contacts in CSV format. The software provides advantages like selecting Email source, backup, filter options, oAuth authentication, select folder options, advanced settings, multiple saving options, naming convention, browse path, etc. It offers the most convenient way to easily export Gmail emails to CSV within no time, in a hassle-free way.
How to Export Gmail Emails to CSV in Bulk? Step-by-Step
It is possible to export Gmail emails to Excel in a trouble-free manner. No stress of data loss is there when business users prefer BitRecover Software for the purpose. As of now, we are simply going to see the easy steps to transfer old Gmail emails to Excel file format.
- Firstly, download and install the setup file of the software. Once done, open it on your PC screen.
- Secondly, enter Google Mail account credentials (Email Address & Password) and press the Login button. (Use App password).
- Now, the solution automatically loads all tenant folders in its preview panel to export Gmail emails to Excel. Here, you have to check the checkbox of those folders, whose emails you wish to export in CSV format. Click on the drop-down button of ‘Select Saving Option’ and select CSV from the list.
- If you wish to use the ‘Filter option’ feature of the solution, define the required settings in its dedicated field. Otherwise, it’s time to go to Step (5).
- Use the ‘Destination Path’ text box to mention the location where you want to save the resultant Excel file. Finally, at this point, click on the Backup button to begin the procedure to export Gmail emails to CSV file.
- Downloading emails from Gmail to Excel file, please wait for a while.
- The conversion process has been completed successfully, press the OK button. After that, it will automatically open the destination path so that you can easily get the resultant data.
Time to Sort Out Some Common Questions
The customers ask several questions regarding the solution to export Gmail emails to Excel. We are sorting some of the common questions that users ask. You can read them and in case, you have more query then, feel free to contact our support team.
Q 1 – Suppose I have 29 emails in a mail folder of my Gmail account. Then, will your software create 29 different Excel files or only one file?
The software creates only one Excel (or CSV) file for any number of messages to be exported with it. It means that if you have 29 emails then, only one Excel file will be created. This file comprises the data of all 29 Gmail emails with all their properties.
Q 2 – I don’t use MS Office Suite; I am using LibreOffice Suite on my PC. Can my excel file open in LibreOffice Calc?
Yes, you can open our CSV (or Excel) file in all its supportive applications like Microsoft Excel, LibreOffice Calc, Google sheets, etc.
Q 3- Is it possible to export Gmail emails to CSV on Windows Server 2016 via your solution?
Yes, without any issue, you can use our solution on all versions of Windows operating system. You can export Gmail emails to Excel CSV on Windows 11, 10, 8.1, and all other editions.
The Verdict
In conclusion, the post describes a direct and simple solution to export Gmail emails to Excel. You can try this software on your own by downloading the free edition of the utility. But, this version is available on the product’s official website. You can download its setup file, and install it for use. All features are possible to test by using this free edition.
Also, the only limitation present in the trial version is that it saves only 25 emails from each of the chosen folders. Remove this limitation by purchasing the full version of the tool. And hence, export Gmail emails to CSV in an uncomplicated manner.
