How to Export Gmail Emails to Google Sheets? [Solved]

Rollins Duke
Published: July 30th, 2024 • 7 Min Read

There are some unavoidable situations when users prefer to export Gmail emails to Google Sheets depending on specific requirements. Sometimes users want to view all or specific Gmail emails in Google Sheets for data analysis, compliance requirements, data organizing, and other purposes.

This blog post discloses 3 DIY (Do it yourself) methods with detailed instructions to extract data from Gmail to Google Sheets. Also, you can learn an alternative way to convert Gmail to Google Sheets.

Hence, without wasting your time, let’s come to the point and read detailed guidelines to export Gmail to Google Sheets.

Read Similar: Guide to Save Gmail Emails to Google Drive

Reasons to Extract Data From Gmail to Google Sheets

Performance Monitoring: Examine email communication trends, such as the quantity of emails sent by particular senders or at specific times.
Project Monitoring: Keep track of emails about the project, including team updates and correspondence.
Historical Records: For legal or compliance purposes, preserve the historical records of your email correspondence.
Email Backup: For archive or future use, make a backup copy of any significant emails.
Advanced Filtering: Sort and organize email data more efficiently than Gmail using Google Sheets’ advanced filtering and sorting capabilities.

Export Gmail Emails to Google Sheets allows improved reporting capabilities, more organizing, and in-depth analysis. This method gives you flexibility and control over email data for both personal and business use, allowing you to get ideas and manage information more skillfully.

Manual Method to Export Gmail Emails to Google Sheets

1st Stage: Configure your Gmail Account with MS Outlook

Firstly, sign in to your Gmail and choose Settings.
Choose the See All Settings option to continue.
Then, select the Forwarding and POP/IMAP option.
Check the Enable IMAP option and click Save Changes.
Now run desktop Outlook on a Windows computer.
Next, select File << Info << Add Account option.
Enter your Gmail email address and press Connect.
Fill in Gmail account credentials and allow permissions.

2nd Stage: Export Gmail Email from Configured MS Outlook

Restart your Outlook and wait for synchronization.
After that, choose the File option from Outlook.
Select Open & Export << Import/Export to continue.
Choose Export to a file and tap on the Next button.
Select Comma Separated Values and press Next.
Next, choose a folder from a recently added account.
Browse a specific destination path to store output data.
Enter a file name and click the OK button.
Press the Finish button to start export Gmail emails to Google Sheets.
Outlook email to CSV export process is running.
Open the destination path and get the resultant CSV file.

3rd Stage: Import CSV file to Google Sheets

Login to Gmail associated with Google Sheets and choose Drive.
Select the New option available in Google Drive.
Choose Google Sheets from the available choices.
Then, select File << Import option from Google Sheets.
Choose the Upload option and press the Browse button.
Pick the CSV file exported from Outlook and click Open.
After that, see the uploading process.
Select a preferred import location as shown in the screenshot.
Press the Import Data button to import CSV in Google Sheets.
File imported successfully the export Gmail emails to Google Sheets, click Open Now option.
Now you can see Gmail emails on Google Sheets.

Limitations of Manual Method

This manual method involves an MS Outlook desktop client to perform this task effortlessly. Outlook is a part of MS Office Suite that is a paid utility.
The manual approach is a time-consuming method that requires multiple phases to complete i.e. Enable IMAP, Add Outlook, Export CSV, and Import CSV.
When you add your Gmail account to Outlook, the sync process may take hours depending on the total mailbox size.
This technique does not export Gmail emails to Google Sheets including attachments while sometimes attachments are crucial.
It permits you to export emails from a single folder to CSV format, so you will need to repeat such steps multiple times.

Read Next: Best Ways to Export Gmail Emails to PST Format

Pro Method to Extract Data from Gmail to Google Sheets

Gmail Email Backup Tool is a robust solution to mass export Gmail emails to Google Sheets. The tool also creates a separate folder to download all attachments from Gmail folders automatically.

This software comes with a free trial version which can export 25 emails from each Gmail folder to Google Sheets. The demo edition is helpful to check software working properly before upgrading.

Download Now Purchase Now

Note: Before using this software, you need to generate an app password for your Gmail account. This utility works using your email address and app password.

How to Export Gmail Emails to Google Sheets Automatically?

Stage 1: Extract Data From Gmail

Launch the software, enter your Gmail credentials, and click Login.
Select the required Gmail folders that you want to extract.
Enable filters to extract selective emails from Gmail to Google Sheets.
Choose CSV as a saving option from available saving choices.
Set a preferred destination path using the Change button.
Click the Backup button to export Gmail emails to CSV format.
Get resultant data with attachments from a selected destination.

Stage 2: Thereafter, open Google Sheets and choose Import option. Then, select exported CSV files to import them into Google Sheets. Export Gmail emails to Google Sheets process completed successfully.

Why Extract Data From Gmail to Google Sheets with Pro Tool?

Mass export Gmail emails to Google Sheets from single as well as multiple accounts at once.
The tool offers separate options to save attachments and extract email addresses from Gmail accounts.
Several advance filters are available that are most useful if you extract data from Gmail to Google Sheets by date, subject, and email address.
You can select only important folders from Gmail to transfer them into Google Sheets.3

Recommended: Export Gmail Emails to EML Format Free

Alternative Method to Export Gmail Emails to Google Sheets

Stage 1: Export Gmail to Google Sheets with Google Takeout

Sign in to your Gmail account and run Google Takeout.
Choose the Deselect All option to uncheck all items.
After that, select only Mail option to continue.
Select Delivery Method as Send download link via email.
Choose frequency, file type, and file size accordingly.
Click Create Export button to start the export process.
After that, Google will start creating copies of your emails.
Next, login to your Gmail account and Download archive.
Lastly, your Gmail emails will be downloaded in a ZIP file.

Stage 2: Thereafter, you need to extract ZIP file and get data in MBOX format. Then you can convert MBOX to CSV format and import converted CSV into Google Sheets as shown above manual method.

Read Commonly Asked Questions and Answers

Q 1: Is the manual method suitable to export Gmail emails to Google Sheets?

Yes, first BitRecover team tested a manual method to extract data from Gmail to Google Sheets in its own lab. Then, suggested it to complete the process to export Gmail to Google Sheets. Now we can say, the manual method is a tried and tested way to resolve this problem.

Q 2: Does your software work with Windows Server 2022 edition?

Yes, this software supports all Windows as well as Mac OS versions.

Q 3: Can I export Gmail to Google Sheets with attachments?

Yes, software creates a separate folder to store attachments, but manual methods do not.

Conclusion

Above we have disclosed the top 2 ways to export Gmail emails to Google Sheets i.e. Manual and Pro. Also, we have discussed an alternative technique to extract data from Gmail to Google Sheets. You can use any suitable method according to your preferences and availability. For working professionals, we strongly recommend the suggested tool because they know the value of time and data.