How to Export Emails from Outlook Web App to Hard Drive?
Introduction: Eagerly in search of a solution to export emails from Outlook Web App to hard drive? But, unable to come across a workable approach for the same. It is now time to get to know about perfect and effective solutions to export emails from Outlook Web App to hard drive. Yes, you can now save Outlook Web App emails to hard drive without facing any problems. This blog post explains the top 3 approaches to resolve your query using manual and automated techniques.
A lot of home and business users want to download emails from OWA to hard drive to store them locally. Thereafter, users can use the backup data to restore Outlook.com accounts, offline access, security, compliance, and data migration purposes.
How to Save Emails from Outlook Web App to Hard Drive Manually?
Outlook Web App (OWA) offers inbuilt options to export Outlook online emails to hard drive into EML and PDF formats. You can follow below upcoming steps below to do this task immediately.
#1 Method: Export Outlook Online Emails to Hard Drive
- Sign in to your Outlook.com and open an email.
- Choose More Actions (Three Dot) from the opened email.
- After that, select the Save As option to export email.
- Open the Download folder and get exported EML email.
- Finally, copy the email and paste it into your hard drive.
#2 Method: Save Outlook Web App Emails to Hard Drive
- Login to your OWA account and open a specific email.
- Select Print to save and print Outlook Web App email.
- After that, again choose a Print button to continue.
- Pick the Save As PDF option as a Destination.
- Click Save to export Outlook.com email to hard drive.
- Browse the desired destination folder and tap Save.
- Go to the destination path and get exported PDF.
Disadvantages of Manual Procedures
- Download emails from Outlook Web App to hard drive into a single email (*.eml) and document (*.pdf) formats. But sometimes users want to save OWA emails to hard drive into different extensions.
- Both manual techniques assent to save emails from Outlook web app to hard drive one by one. But working professionals always use the best solutions with batch mode facility.
- If you want to export Outlook web app to hard drive in batch, then it seems a time-consuming method because you will need to repeat the same steps multiple times.
- These manual methods don’t maintain the actual folder hierarchy while completing the task. However, you can create the original folder structure manually during the process.
Automated Way to Download Emails from Outlook Web app to Hard Drive
There exists a program named Outlook Web App Backup Tool to resolve this issue. This application is a dedicated software that allows to export emails from Outlook Web App to hard drive into 30+ saving options. The tool is separately available for Windows and Mac OS users so download it accordingly.
This solution ensures that the data integrity of the processed content will remain the same as it was before the processing. You can download this software from the link given below:
How to Export Emails from Outlook Web App to Hard Drive?
- Launch the recommended utility, enter OWA email address, and click Login to authenticate Graph API.
- Enter the OWA login password and click on Sign. Next, allow the required permissions.
- Select the desired folders that you want to store on hard disk.
- Use filter options if required for exporting emails selectively.
- After that, choose a preferred saving option as per your choice.
- Select hard drive as a destination path using the Change button.
- Click Backup to start exporting OWA emails to your hard drive directly.
- Outlook.com emails to hard drive exporting process completed.
- Finally, the software opens the destination, here you can see exported data.
Software Benefits Compared to Manual Approaches
- Batch download emails from Outlook Web App to hard drive at once without size limitations.
- Permits to export emails from Outlook Web App to PST, MSG, EML, MBOX, PDF, DOC, XPS, HTML, and other formats.
- Advanced filtration modes are helpful to save emails from OWA to hard disk within a specific date range.
- Various file naming convention options allow to arrangement of resultant emails and documents professionally.
- Choose the required items from the software panel to download them on a connected hard drive directly.
- Preserves actual folder hierarchy structure with all associated components while completing the task.
Frequently Asked Questions
Q 1: At a time, how many messages from the Outlook Web App account can be exported to HDD via your solution?
There is no limit to the number of messages to save emails from Outlook web app to hard drive via our recommended approach.
Q 2: Does your application demand any supportive program like MS Outlook, to execute on Windows 11?
No, our solution does not demand any supportive application to export emails from Outlook Web App to hard drive. The only thing required is an internet connection and that too for account logging purposes.
Q 3: In which application can I open the resultant files, which are created by your tool after the backup procedure?
The files created by our method be opened in their respective applications. For example – you can open PDF files in Adobe Acrobat Reader, open PST file in MS Outlook, etc.
Try It Now for Free
Users can analyze the software and test it for free on their own. This can be done by downloading the trial version. Now you can yourself test this approach to export emails from Outlook Web App to hard drive.
But keep one thing in mind this software’s version allows users to save only 25 emails for testing purposes. It is easy to remove this limitation by purchasing the product’s full version from its official website. This will allow customers to experience a trouble-free time while saving Outlook Web App emails to hard drive.
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