Home » Blog » Convert Your Data » How to Convert PST to CSV? Quick Guide for Outlook Users

How to Convert PST to CSV? Quick Guide for Outlook Users

  author
Rollins Duke   
Published: August 6th, 2024 • 6 Min Read

Summary: This blog post describes the 2 best techniques to convert PST to CSV files with or without MS Outlook email client. Hence, let’s continue to read this blog post and learn complete details to export PST to CSV format including emails, contacts, calendars, tasks, notes, journals, and all crucial information. Read the entire blog and stay tuned with us for complete information.

PST file format stands for Personal Storage Table. This file format is used for storing emails, contacts, calendars, tasks, events, and all other personal information used by Microsoft Outlook Application.

On the contrary, the CSV file stands for Comma Separated Value and stores data in a tabular format. A lot of users wish to export Outlook contacts to CSV format because this is the standard format for storing contacts.

There are multiple times when a user wants to convert PST to CSV format for numerous reasons. Well. don’t worry, here in this blog, we will show you a complete guide and information to accomplish the task in an accurate & secure manner.

Table of Content Hide
  1. #1 Export PST to CSV Using Outlook
  2. #2 Convert PST to CSV Using Softwaret
  3. Conclusion
  4. Answers to Common Inquiries

#1 Convert PST to CSV Using Outlook’s Inbuilt Option

  1. Launch MS Outlook on your machine and choose the File option.
  2. Thereafter, select Open & Export >> Import/Export.
    Import/Export
  3. From there, select the Export to a file option and hit on the Next tab.
    Export to a file
  4. Then, choose the Comma Separated Values option and click the Next button.
    Comma separated values
  5. Select the Contacts folder to export from Outlook client and Next.
    Select contact folder
  6. Choose the Browse button to select a specific destination and press Next.
    Browse destination path
  7. Now Map Custom Fields and hit on the Finish button.
    Map custom fields
  8. See the live process to convert PST to CSV format.
    Export PST contacts to CSV
  9. Go to the destination path and get exported contacts in CSV format.
    Exported CSV file

Recognize Manual Method Limitations

However, the manual method of converting PST contacts to CSV format can be completed free of charge. However, this technique is available with some limitations. Let’s know the manual method limitations.

  • Microsoft Outlook email client should be installed to perform the process of converting Outlook PST to CSV format.
  • If you have an orphaned PST file, then first you will need to import it in Outlook then you can export its contacts to CSV format.
  • This method is only suitable to convert PST contacts to CSV while users may have a desire to convert PST file to CSV together with emails and contacts.

Read Next: Tips to Convert Outlook Email to Word Document

#2 Convert PST File to CSV Using Software

BitRecover PST Converter Tool is one of the best solutions, that allows you to convert PST to CSV without Outlook. This tool can easily export PST file data with all data fields & information. This application can easily solve the user’s issue of extracting contacts, notes, emails, & other data from PST to CSV format.

This PST to CSV Converter utility always maintains the email folder structure during the whole process of converting PST to CSV format. In addition, the software offers you a dual option to load multiple single as well as single files. Users can entirely rely on data integrity as user data will not alter in any case.

This software’s graphical user interface is quite simple and can be used by every user. Non-technical users will not face any issues at the time of using this program. Also, the tool allows batch conversion from PST to CSV format. Download the software for free & follow the steps for good.

How to Convert PST to CSV without Outlook?

  1. First, install and run PST to CSV Converter on your computer and read all instructions.
    Run PST to CSV Converter
  2. The software offers dual options to add Outlook data files in software GUI, choose accordingly.
    Add Outlook PST files
  3. Now, check on the desired folders from the software panel to continue the conversion process.
    Select desired folders
  4. Then, select CSV as a file-saving option from the given drop list saving options.
    Select CSV format
  5. Thereafter, choose the desired destination path and encoding from UTP-8 or UTF-16.
    Select encoding
  6. Click the Convert button to start the process to convert PST to CSV without Outlook.
    Convert PST to CSV without Outlook
  7. See Outlook PST to CSV conversion is running, please wait for completion.
    Export PST to CSV

Prime Features of PST to CSV Converter

  • The tool is capable to convert PST to CSV format in bulk.
  • The software is authorized to export PST to CSV with emails and contacts.
  • Microsoft Outlook configuration is not required for PST to CSV conversion.
  • Also, this utility allows users to convert corrupt PST files to healthy CSV.
  • It gives facility to choose CSV Encoding i.e. UTF-8 or UTF-16.
  • The software is available with a free demo, for the user’s efficiency.
  • PST to CSV Converter is compatible with all the latest Windows and Mac OS machines.

Learn Similar: Best Ways to Convert Outlook Email to HTML

Conclusion

Here in the above blog, we have discussed how to convert PST to CSV without Outlook or with Outlook. This is a difficult task to export PST emails to CSV without an Outlook file, but you need not worry about it as we have shared the best solutions for it.

The manual method works only in those situations when users want to export PST contacts to CSV. That’s why we prefer to use software solutions. The software mentioned for conversion is the best choice to perform the task flawlessly. It will maintain the data hierarchy and it has a user-friendly interface and is available with all versions of Windows and Mac OS.

Answers to Common Inquiries

Q 1: How do I convert a PST file to CSV?

We have suggested 2 best methods to export PST file to CSV:

  • Manual Method: If you want to convert PST contacts to CSV format then go with the manual approach.
  • Pro Method: If you want to export PST to CSV including emails and contacts then use recommended software.

Q 2: How to convert PST to CSV without Outlook?

Instructions to export Outlook PST file to CSV without Outlook:

  1. Install and run PST to CSV Converter.
  2. Add PST file in the software window.
  3. Select the required email and contact folders.
  4. Choose CSV as a saving option.
  5. Set the destination path and click Convert.

Q 3: I have tried to export the inbox folder from Outlook PST to CSV but getting an empty CSV file, why?

Attention please, the manual method does not allow to export PST inbox to CSV because the Inbox folder stores emails. While the manual technique is only suitable to convert PST contacts to CSV.

download pst converter