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How to Backup cPanel Email to Local Computer? Best 3 Solutions

  author
Rollins Duke   
Published: May 9th, 2024 • 8 Min Read

Stay tuned to this article to learn how to backup cPanel email to your local PC. This articles has explained simple ways to export emails from cPanel.

Have you made any big decisions to create a new startup? If so, you should know that company and business websites are integral to any new business. Any company will need a business/corporate email address for official transactions. This will use your company’s domain name instead of @yahoo.com, @gmail.com, etc.

For this, cPanel allows you to deal with web availability services in one place seamlessly. This is probably the most famous Linux-based control panel for web hosting sites. Webmail is probably the most common feature in cPanel. Instead of sending email from a mail server to a desktop email app, webmail allows users to access their email from their web browser. cPanel includes three standard webmail applications for getting a business email account. These are Horde, Roundcube, and SquirrelMail.

This article discusses several ways to backup cPanel email on a local PC. Let’s learn about the most professional and expert-recommended technique to export emails from cPanel accounts.

Table of Content Hide
  1. Reasons to Backup cPanel Emails
  2. Best 3 Ways to Export Emails from cPanel
  3. Method 1: Use File Manager Option
  4. Method 2: Use Export Option
  5. Method 3: Use Automatic Tool
  6. Steps for How to Use Software
  7. Features of Automatic Tool
  8. Frequently Asked Question
  9. Conclusion

Why Users Want to Backup cPanel Emails?

  • Protecting against data loss from cyberattacks, server issues, or inadvertent deletion is ensure by backup emails.
  • Email data retention is mandated by law and regulation in certain sectors and organizations.
  • Emails that are inadvertently erased or misplaced can be recovered from the backup, saving irritation and data loss.
  • In case of malware or virus assaults connected to emails, the backup offers a pristine duplicate of the information.
  • Backups can aid in the recovery of data and email accounts that have been locked or altered.
  • Moreover, backup makes account administration easier and makes it possible for users to quickly recover emails and settings.
  • Users may manage their emails with confidence and peace of mind knowing that their emails are safely backup.

Best 3 Ways to Export Emails From cPanel on Local PC?

To take a backup cPanel email, 3 solutions have been mentioned in this article, with the help of which you will complete this task very easily. The first two methods to export emails from cPanel are manual in which you will complete this task with the help of your technical knowledge. The last method is the professional method in which you do not need any kind of technical knowledge. We have tested all these methods with a lot of data in our tech lab, only after which we have brought all these methods in front of you. Let us now know the process of these methods.

Method-1: Use the File Manager Option to cPanel Email Backup

  1. Go to the File Manager option after logging into your cPanel account to export emails from cPanel.
    backup cPanel emails
  2. Navigate to the folder containing the data from your emails. By default, email data is kept in the “/mail” directory.
    click mail folder
  3. Now select Compress by right-clicking on this Mail folder. within the relevant window. Select any of the offered compression formats according to your requirements to export emails from cPanel.
    choose compress format
  4. You can change the name later if you wish to preserve the data. Press Compress File(s) to start the compression process. Await the completion of the compression procedure. Depending on how much email data you have, this process might take some time.
    export emails from cPanel
  5. You will see a new compressed file saved on the server of your hosting account after the compression procedure is finished. To save the compressed file to your local computer, simply right-click on it (such as the email.zip archive file) and select Download.
    click download option

Method-2: Backup cPanel Emails via Export Option

  1. Enter your account credentials to access your cPanel account.
    export emails from cPanel
  2. Select Email Accounts from the menu, or look it up by searching.
    select email account
  3. Click the CHECK EMAIL button after selecting an email account to export emails from cPanel.
    check email option
  4. Select Horde to see your email messages after that.
    select horde email client
  5. To select every email in a certain folder, press and hold the CTRL key.
    select emails
  6. Now choose Export with a right-click on the folder.
    click export
  7. Lastly, Click the OK button after choosing the Download into an MBOX file option.
    click ok to backup cpanel emails

Method-3: Export Emails From cPanel to Local PC Use Automatic Tool

If you want to save the backup cPanel email accounts in multiple formats on your local system, you should use the automatic tool. And the tool you should use is called BitRecover Email Backup Wizard. It is software that is made up of rich algorithms. This tool offers the option to backup all three cPanel email accounts such as Horde, SquirrelMail, and RoundCube Webmail email account messages in a range of hard drive file formats. This software also provides the option of a demo version to the user so that the user can see the working process of this software by using it.

Please download the software from the below link. (It’s a demo version)

Steps for How to Use Expert-Recommended Tool 

Learn the steps for an automatic backup cPanel email account to a local PC.

  1. Firstly download the software, install it properly on your Windows machine.
    backup cPanel emails
  2. Now, select the cPanel webmail option. The three options available to export emails from cPanel are-
    cPanel Horde webmail option:
    choose-horde
    The cPanel Roundcube option:-
    choose-roundcube
    cPanel Squirrelmail Webmail option:
  3. So, fill up the desired cPanel email account details in the respective fields.
    enter-cpanel-login-details
  4. Now, select the required mailboxes from the list.
  5. Here, choose any destination saving option in which you wish to backup cPanel account.
  6. Lastly, tap on the Backup button. This will immediately start the process of taking email backup from cPanel account.
    export emails from cPanel

Prime Features of cPanel Backup Software

  • Email Filters to Backup cPanel Account- The software offers various data filter options for taking export emails from cPanel. These options are particularly meant for selective backup of cPanel email messages. Some of them are Date Range (between two date intervals), From (messages received from a specific email address), To (messages sent to a specific email address), Subject (the particular subject of an email), Only Export Sent Folder, Exclude Exporting Email body contents & attachments.
  • Backup Any of cPanel Mailbox- Additionally, users have the freedom to backup their cPanel account having any folders. It allows to backup of all cPanel mailbox data like cPanel inbox, cPanel Sent, cPanel drafts, cPanel personal labels, etc.
  • Allows to Backup Multiple Users from cPanel- It permits to backup of multiple cPanel users at one time. With the batch mode option, users are required to upload a CSV file comprising all email account login details.
  • Supports all Windows OS- The suggested solution of backup cPanel email is compatible with all Microsoft Windows and Mac OS systems including all New and older versions.

FAQs to Backup cPanel Emails to Local PC

Ques. Why should my cPanel email backups be created?
Ans. To protect your vital data and communications, you must backup cPanel email accounts. It helps you avoid data loss by ensuring you have a copy in case of unintentional deletion, server outages, or other unanticipated events.

Ques. Which file format is best for backups from cPanel?
Ans. The file type you choose will depend on your email client of choice and how you want to view the backups. However, typical file extensions are .eml (works with most email programs), .pst (works with Outlook), and .mbox (works with Thunderbird). Select the one that best meets your needs.

Ques. What is the best place to save my cPanel email backups?
Ans. It’s important to save cPanel email backups safely. Moreover, Backups can keep locally on your computer, on an external hard drive, or a cloud storage platform such as Dropbox, OneDrive, or Google Drive. Make sure the storage site of choice is both convenient and safe.

Ques. Does the cPanel email backup process have any features to make it easier?
Ans. Indeed, it is possible to streamline cPanel email backups with accessible solutions. We already discuss the best software above.

Conclusion

Finally, In this blog, we have explained the complete solution on how to backup cPanel email to the computer. To complete this process, we have described 3 methods in this article, you can use any one of them. If you want to know which method experts recommend to use, then their answer is a professional tool. You can do a free trial of the software to evaluate the features of this tool. This will help you to backup some cPanel email messages. If you want to backup unlimited email data from cPanel, you will need to upgrade the license keys.